Office Assistant - OP Rehab
Company: Legacy Health
Location: Portland
Posted on: May 6, 2024
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Job Description:
Office Assistant - OP Rehab
US-OR-PORTLANDJob ID: 24-37746Type: Regular Full-TimeGood Samaritan
Medical Ctr campusOverview The Legacy mission is about making lives
better for others. Every member of our team - from clinical to
clerical team - embodies that mission. If you believe that your
clerical and communication skills can be a vital component of the
Legacy mission, you may be perfect for our team. This role provides
complex and diversified clerical and office support that requires
advanced administrative skills and knowledge. Duties will vary
depending on working environment (clinical vs. nonclinical).
Responsibilities may include typing, transcription, file
management, scheduling procedures and/or meetings, physician
billing, ordering supplies and operation of office equipment. Work
is generally performed independently requiring judgment and
problem-solving skills under limited supervision. May assist with
orientation of new personnel. May register patients in absence of
or as backup to Admitting. May act as a resource person for
employees regarding staffing and payroll issues. Responsibilities
PRIMARY ADMINISTRATIVE SUPPORT : Report generation, file
management, operation of office equipment. Produces, organizes and
distributes correspondence and reports according to department and
operating unit needs. Types/processes and transcribes routine and
complex reports, forms, and correspondence, including the use of
technical and medical terminology when necessary, from notes or
dictation. Composes routine correspondence and reports under
general department guidelines. Edits documents for grammar,
punctuation, etc. Responsible for file management. Maintains
department records, files and logs in a complete, current and
accessible manner. Respond to requests for records and locates
previous medical records as needed. Files, retrieves, reviews,
responds to and distributes documents and/or correspondence that
may be complex and time-sensitive. Operates standard office
equipment such as personal computer, facsimile, copier, postage
machine and multi-line telephone. Operates both standard and highly
specialized personal computer software such as desktop publishing,
specialized graphics, spreadsheet, calendar and project management
software. ALTERNATIVE ADMINISTRATIVE SUPPORT : May assist with
ordering, L-timekeeping, billing and data collection as
appropriate. May be assigned to analyze departmental data usually
from a single source using routine data gathering and analytical
procedures. May perform medical transcription. May order supplies
for department. May monitor and audit department budget. May
prepare monthly billing and input patient charges into the system.
May reconcile daily books. May participate in department CQI
activities, data collection and typing of reports as requested. May
serve as L-time timekeeper. Handles any problems with staff
paychecks by contacting the appropriate party (Payroll, Human
Resources, etc.). Works with confidential information. COORDINATION
: Coordinates workflow for the department. May include
independently scheduling meetings and/or procedures. Creates
schedule types and work patterns as needed. Loads varying data into
system about personnel, budget and staff coverage. Coordinates the
workflow of clerical support personnel. Coordinates department
activities within the limited scope of the position. Organizes and
schedules meetings within the department or with other medical
staff and contracted vendors or between physicians and other
departments. Reports, files, logs and schedules information
accurately and completely. May be responsible to maintain
calendars, make appointments and meeting arrangements for
departmental staff or manager. May make routine travel arrangements
for departmental professional staff and manager. Attends and
reports on meetings in the functional work area. Recommends
department procedures and any changes to management. Works with
other departments as needed, and notifies appropriate parties of
their assigned cases, changes in their schedules, etc. Enters into
the computer system any pertinent information needed for the
procedure. Independently enters data as needed; may include daily
patient/procedure data. JOB KNOWLEDGE/JOB SKILLS Technical,
management and/or physician support is provided skillfully to
maintain efficient and reliable workflow. Maintains knowledge of
department procedures. Facilitates communication between department
members and with other customers to help meet management's
objectives. Independently initiates required reports. Maintains
confidentiality. Anticipates the need to enhance skills and
develops innovative responses to changes in the working
environment. Takes the initiative to maintain and improve job
skills. Performs all assigned duties accurately and effectively.
PRIORITIZATION OF WORK Organizes and prioritizes daily workload and
manages time to maximize efficiency. Anticipates critical workload
times and high volume periods. Organizes time to deal with peak
volume periods efficiently. Handles multiple tasks simultaneously
in a confident and proficient manner. PROFESSIONAL BEHAVIOR:
Maintain the respect and confidence of others, including
physicians, customers, patients and coworkers, by exhibiting
professional appearance, proper conduct, punctual attendance,
dependability and a positive attitude. Qualifications EDUCATION:
High school diploma or equivalent. EXPERIENCE: Three years in an
administrative support role requiring judgment and performance of a
wide range of secretarial and/or administrative functions.
Knowledge of Microsoft Office Products including Word, Excel and
Outlook required. Hospital or healthcare experience preferred.
SKILLS: Keyboard skills and ability to navigate electronic systems
applicable to job functions. Budget skills and the ability to
organize and work independently. May require ability to transcribe
reports, forms, and correspondence, including the use of technical
and medical terminology, from longhand or dictation. Ability to
compose routine correspondence and reports. Ability to edit
documents for grammar, punctuation, etc. Knowledge of departmental
policies and procedures. Time management and organizational skills.
Ability to withstand varying job pressures and effectively
prioritize related tasks. Demonstrated interpersonal and effective
communication skills that promote cooperation and teamwork. Ability
to work with credibility and effectiveness with medical and
administrative staff. Knowledge of payroll and personnel policies
and procedures. Ability to work in a fast-paced environment.
Ability to work with confidential information. May require
demonstrated sixty words per minute keyboarding skill. LEGACY'S
VALUES IN ACTION: Follows guidelines set forth in Legacy's Values
in Action Equal Opportunity Employer/Vet/Disabled
Compensation details: 22.52-32.2 Hourly Wage
PI5a3375e7987a-0855
Keywords: Legacy Health, Portland , Office Assistant - OP Rehab, Administration, Clerical , Portland, Oregon
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