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Administrative Coordinator

Company: Habitat for Humanity of Oregon
Location: Portland
Posted on: December 5, 2019

Job Description:

Organization Description: Seeking to put God's love into action, Habitat for Humanity brings people together to build homes, communities and hope. Habitat for Humanity of Oregon provides fundraising, training, disaster preparedness and advocacy support to all 26 Habitat affiliates the dedicated staff and volunteers providing affordable homeownership and repairs across our state. Position Description: The Administrative Coordinator is a key member of the Habitat for Humanity of Oregon team and serves as the first line of contact with the public. This position bolsters Habitat for Humanity of Oregon s positive and supportive relationships with local Habitat for Humanity affiliates, community partners, donors and key volunteers. Additionally, this team member is responsible for general office management, administrative tasks, including answering phones, copying and filing, scheduling travel and meeting planning (internal and external) and providing logistical support for special events and trainings. This is a non-exempt, hourly position, requiring 40 hours/week. Hourly rate between $13-15, depending on experience. We are seeking a mission-oriented professional to join our small, high-functioning team. Specific responsibilities and duties include the following: Serves as the primary point of contact: Answers calls; fields Habitat program questions and forwards to appropriate staff member or Habitat affiliate. Administers Habitat Oregon s internal email systems using Google Apps: Maintains the ********************** email address by replying to questions from the general public or nonprofit partners; fields other questions to the Director of Programs, Grant & Loan Manager, Executive Director, or appropriate contact. Interact with and provide information to Board members, affiliates and the general public Coordinates day-to-day office operations: Responsible for ordering, stocking and maintaining a list of general office supplies. Coordinate the purchase and maintenance of office equipment. Coordinate with vendors to provide products and IT services to the organization. Maintain general office tidiness Provides general administrative support: Prepare correspondence, reports, proposals, meeting agenda packets and minutes. Carry out routine office activities such as copying, proofreading, filing, assisting with conference arrangements, special correspondence, etc. Processes the mail: Coordinate incoming and outgoing mail, packages, and deliveries Processes donations and sends thank you correspondence: Uses online banking for weekly deposits; sends appropriate thank you letters; tracks donations using DonorPerfect software Supports Director of Programs in Coordination of Networking Groups: Communicates with meeting host to clarify event logistics, manages registration, etc. Tracks and administers networking group scholarships Supports Director of Engagement in Hosting Training Events: Answers questions about registration; administers training scholarships; supports event set-up, registration and cleanup Coordinates Logistics for Habitat at the Capitol Advocacy Day: Manages registration; provides ongoing communication with participants; coordinates day-of logistics Plans, attends and takes minutes for four annual Habitat Oregon Board meetings (with Board retreats every other year). Secures venue and catering services. Communicates with Board members regarding logistics. Monitors Pay Pal accounts under guidance of Habitat Oregon Accountant/Bookkeeper Maintains website and provides routine updates Other duties as assigned by the Director of Engagement Reports to: Director of Engagement Hours: 40 hours per week, with occasional weekend and evening work Location: North Portland Rate of Pay: $13-15/hour DOE Benefits: Employer-provided medical, vision and alternative care coverage; 3% retirement savings match; dental coverage and health insurance for family members available through cafeteria plan; generous vacation, sick leave and paid holidays. Qualifications: Two years of post-secondary education and or training in a related field of study, i.e. Communications, Public Relations, Business, Office Management, Marketing or equivalent Two years of experience working in an office setting, preferably in a customer service-related position Demonstrated maturity, high degree of reliability, self-motivation and ability to work independently as well as part of a team Ability to foster collaborative, service-oriented relationships High degree of proficiency in the use of standard office equipment. Familiarity with office IT system implementation and management. Proficiency in Microsoft Word, Excel, WordPress, Constant Contact or similiar; web design/management experience a plus; facility with DonorPerfect or similar database systems preferred Excellent written, verbal and interpersonal skills Excellent organizational skills; ability to multitask required A strong desire to serve and represent the organization at all levels Willingness to travel and work extended hours in support of occasional Habitat Oregon events Ability to pass a standard background check Valid Driver s License Ability to lift up to 30 pounds To Apply: Please send a cover letter and resume to Megan Parrott, Director of Engagement: *********************** or PO Box 11452, Portland, OR 97211 by Nov. 15, 2019.

Keywords: Habitat for Humanity of Oregon, Portland , Administrative Coordinator, Administration, Clerical , Portland, Oregon

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