DOJ Office Specialist 1 Portland
Company: Oregon Department of Justice
Posted on: December 5, 2019
Skills - Driver's License - Workday - Clerical Experience -
Microsoft Office - Word Processing Benefits - Paid Time Off -
Health Insurance - Vision Insurance Are you an administrative
professional who is motivated by meaningful work? Can you remain
friendly and professional in fast paced environment where change is
frequent? Do you have strong communication skills and thrive in a
team environment? If so, working as an Office Specialist 1 in the
Child Advocacy Section (ChAS) of the Department of Justice is for
you. ChAS is seeking to hire one or more Office Specialist 1 to
join the Portland Legal Office . In this role, you will work as
part of a team that works to protect abused, neglected and
abandoned children. Each day your contributions will make a
difference in the lives of one Oregon's most vulnerable
populations. If you are looking for a challenging opportunity with
day-to-day variety, today! If selected, you will work with Division
Assistant Attorneys General and other professionals to provide the
day-to-day legal services for the Department of Human Services.
itionally, we'll ensure you are paid well, make work-life balance
attainable, and show you the door to professional development and
job satisfaction. If you are interested in learning more, there are
links throughout this recruitment that will guide you to the
'Apply' button. WHAT YOU WILL DO You'll be entrusted to: Open,
close, file, archive and purge physical and electronic case files
and maintain filing systems; Compare information on documents with
information on physical and electronic case files and exercise
judgement in determining actions necessary to obtain missing or
incorrect information; Contact clients, agency staff, other
agencies, or the members of the public in person, in writing or by
phone to obtain information to complete job duties; Read, sort and
distribute incoming mail; Distribute docket reports and other
necessary documents; Create, format and proof read documents;
Respond to requests for general information and provide
explanations to visitors and telephone callers; Operate appropriate
office machinery and utilize appropriate technology to efficiently
complete tasks; Schedule appointments for individuals and meeting
arrangements; Type agendas and take minutes at meetings; Make
travel arrangements and prepares expense claims; Order, distribute
and maintain inventory of office supplies; and Provide back-up to
division staff as assigned. REQUIRED EXPERIENCE AND SPECIAL
REQUIREMENTS One year of general clerical experience which included
typing, word processing, or other generation of documents OR an
equivalent combination of training and experience OR completion of
courses or training in Office Technology*. - Work experience is
based on a 40 hour work week. (Example: 20 hours a week for one
year would equal six-months of work experience.) DESIRED SKILLS AND
ATTRIBUTES Ability to maintain composure, tact, friendliness and
professionalism in an environment with frequent interruptions.
Ability to organize and prioritize work duties. Experience and
efficiency in computer data entry. Proficiency in the use of
computers, including Microsoft Office Suite and the ability to
learn and effectively utilize specialized software applications.
Demonstrated effective oral and written communication skills.
Demonstrated ability to work as a team member to coordinate job
tasks and responsibilities. Ability to anticipate and solve
problems. Ability to work under pressure with strict deadlines.
WHAT'S IN IT FOR YOU Exposure to a variety of operational areas
within the Civil Enforcement Division (for those interested in
future advancement opportunity). Permanent, full-time employment in
Portland, Oregon. Work where individual contribution matters and is
recognized, where creativity and accomplishment are rewarded.
Vacation, sick leave, paid holidays, and special days off.
Excellent medical, vision, and dental. Pension and retirement
programs. Endless peer and management support, and representation
by the Service Employees International Union (SEIU). Opportunity to
expand your professional skills. APPLICATION PROCESS Follow the
'Apply' link above and complete the application online and all
supplemental questions. State of Oregon employees should always use
their state-issued Workday profile to for state jobs - using an
externally created profile will disrupt the hiring process. Before
you click 'Apply', we encourage you to update your Workday profile
to show your education and job history, including your current
position. For more information about how to search and for jobs,
including how to maintain your profile, please check out this Job
Aid . WORKING CONDITIONS Open office environment with noise from
ringing telephones, printers, copiers, telephone conversations and
other office equipment. Move multiple boxes weighing up to 35 lbs
on and off site storage areas using a hand truck. Require long
periods of sitting, bending, walking and lifting. Drive motor
vehicle for errands and to transport boxes to storage facilities.
Must have a valid Oregon Driver's license and good driving record.
Must be able to handle concurrent multiple tasks under supervision.
Must be able to give full attention to detail. Use computer
keyboard for data entry and typing daily. Must be able to meet
deadlines with short notice by sometimes working overtime,
weekends, and evenings. Must be able to maintain confidentiality.
CONDUCT EXPECTATIONS The role of the Oregon Department of Justice
is to serve state government and to support safe and healthy
communities throughout Oregon by providing essential justice
services. Employees of the Department are required to meet the
highest standards of professional conduct and ethics while on the
job and maintain those same standards in their personal lives where
actions could reflect on the Department. APPLICATION ASSISTANCE
When uploading your documents, you may only see one document tag
available. Until that is fixed, use the tag available and drag and
drop all attachments in at the same time. Monitor your Workday
account, as all communications will be sent to your Workday
account. You may be asked to submit itional information after
initial application. This recruitment may be used to fill future
vacancies. Oregon state government provides qualifying veterans and
disabled veterans with preference in employment in accordance with
ORS 408.225, 408.230, and 408.235. If you are requesting veterans'
preference, you may receive an itional questionnaire in your
Workday account. In order to ensure your privacy, we are asking
that you complete the Veterans' Questionnaire and attach your
qualifying military documents at that time. This questionnaire will
be sent to your Workday account after you submit your application.
We ask that you complete the questionnaire before the application
deadline; extensions may be granted if necessary and reasonable.
Applicants whose experience, education, and training most closely
match the requirements and needs of the position will be invited to
interview. Although we don't expect perfection, consider that
application materials may also be reviewed and evaluated for
presentation, content, clarity, grammar, spelling, and applicable
knowledge and skill(s). itional applicant screening will depend on
the number of qualified applications received. If you are selected
to interview and require particular accommodation during the
interview, please inform the person scheduling the interview.
Candidates from diverse backgrounds are encouraged to. The
Department of Justice is an equal opportunity employer, does not
discriminate on the basis of race, color, national origin,
ethnicity, gender, sexual orientation, religion, age or disability,
and is committed to workplace diversity. Employees who are Public
Employee Retirement System (PERS) participating members will have
their base salary increased by 6.95% and pay a 6% employee
contribution to PERS; the salary range noted above reflects base
salary only. If you need any assistance with the application
process, please email DOJ Recruitment at:
Keywords: Oregon Department of Justice, Portland , DOJ Office Specialist 1 Portland, Administration, Clerical , Portland, Oregon
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