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Administrative Assistant I

Company: Vetsource
Location: Portland
Posted on: November 22, 2021

Job Description:

Who are we? * At Vetsource, we create a significant relationship between veterinarians and their clients by enabling pet parents to get essential medications and foods delivered directly to their homes. We strive to provide every veterinary practice with the tools to improve their business, deliver better care, and personalize their client experience. At Vetsource, we believe in collaboration where our collective work and ideas fuel us to provide excellent services and innovative solutions. Whats the job? * Vetsource is looking for a part time Administrative Assistant (20 hours/week) to provide support to our Executive Administrator in performing general administrative and office duties to keep regular activities running smoothly, in addition to more specialized duties related to the Leadership Team. What do you bring to the Administrative team? * As an Administrative Assistant: * You will: * Send company-wide email communications, manage Docusign requests, maintain digital organization and filing, keep spreadsheets current, etc. * Plan and prepare for meetings and off-sites, including reserving meeting rooms, setting up catering, working with external sites and vendors when needed * Perform regular weekly, monthly, quarterly duties, such as creating templates, arranging the bi-weekly virtual luncheon, etc. * Assist the Events Committee and other committees as needed, with event preparation, correspondence, shipping of awards, etc. * Perform notarizations / obtain notary license * Assist with other duties as requested, which may include such tasks as expense reporting, timecard approvals, sending flowers, running occasional errands * Work with the Office Coordinators as needed, including occasionally covering the front desk * You have: * High School diploma or equivalent required; Associates degree preferred * At least 2 years experience performing administrative duties in a fast-paced professional environment * Technical savvy - Proficient in Google products (Gmail, Calendar, Sheets, Docs, Slides, etc.) and Microsoft Office products (Word, Excel, Powerpoint); quick to learn new programs * The ability to compose well-written, professional emails * Strong organizational skills and attention to detail * You are: * Someone who enjoys assisting other people * Confidential and trustworthy * Professional, dependable, self-motivated, and a problem-solver * Highly communicative, responsible, thoughtful, and fun to work with * Comfortable with change and like a dynamic work environment * Someone who enjoys learning and taking on new challenges Please keep reading * Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box. So if you think you might be a good fit for the role, but don't necessarily meet every single point on the job description, please still reach out. We'd love to learn more about you! Where everyone can thrive! * At Vetsource, we know that we do our best work when we have an inclusive and diverse team, where we can draw on our different life experiences to help us deliver innovative solutions for our customers. Were focused on fostering a thriving company culture and building an inclusive and welcoming workplace. Our

Keywords: Vetsource, Portland , Administrative Assistant I, Administration, Clerical , Portland, Oregon

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