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Receptionist

Company: Pinnacle Technical Resources Inc
Location: Portland
Posted on: November 22, 2021

Job Description:

Job title: ReceptionistLocation: Portland, OregonContract: 2 MonthsPay Rate: 20/hr on W2Job Description:* Coordinates setup of conference/meetings rooms.* Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.* Arranges video and/or web conferencing as needed.* Coordinates catering for meeting and events.* May negotiate pricing and menus.* Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.* Performs general clerical duties associated with distributing office faxes, packages and mail as required.* Uses tracking systems to record inbound and outbound courier, freight and mail.* Meters mail.* Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.* Orders office supplies and other common use items for the location, such as caf-- supplies, equipment toner, printer paper, freight and shipping supplies etc.* Maintains neat appearance reception area, conference rooms caf-- and other common areas.* Requests building and housekeeping services as needed.* Periodically inspects common area equipment to ensure good operating condition.* Arranges equipment service as needed.* Maintains records and logs of service requests and tracks their status.* Maintains a file of services including transportation sources, accommodations, and referral contacts.* May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.* Performs other duties as assigned.* No formal supervisory responsibilities in this position.* Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.* Errors in judgment may cause short-term impact to co-workers and supervisor.Required:* HS Diploma or GED required.* Prior Front Desk, Concierge, customer service or other hospitality experience preferred.* Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.* Ability to write routine reports and correspondence.* Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation.* Ability to calculate simple figures such as percentages.* Ability to understand and carry out general instructions in standard situations.* Ability to solve problems in standard situations.* Requires basic analytical skills.* Intermediate skills with Microsoft Office Suite.* Ability to work flexible work schedules based on office needs.* Provides administrative support to a department or office location.* Provides support for reception and guest services, mail services, phone, meeting rooms and location services.* Receives and directs incoming calls to appropriate personnel and voicemail.* Greets and announces clients, applicants and visitors.* Follows security procedures for recording guests, suppliers and other visitors.* Arranges escorts as needed.* Issues visitor passes and validates parking.* Assists with scheduling and preparing meeting and conference rooms.Note:* COVID-19 considerations: All indivi:duals working on-site must be fully vaccinated against COVID-19.* Intake Notes 11.4.2021 - 100% Onsite - Regular Business Hours 8.00 to 5.00, Monday to Friday -Possibility to convert for right candidate dependent on work performance and client need.* Interviews will be by Zoom.* Day in the Life of - Ordering /Organizing office supplies; meeting and greeting guests.* Making coffee, doing dishes.* Must have working knowledge of excel and Word.* Maintaining Phone List.* Event Planning.* Important Skills per HM - Event Planning experience, Attention to Detail, Energetic Personality.* Suppliers MUST add the following sentence to ALL external job postings for the Client MSP.* An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.* SUPPLIERS MUST NOT post the following information regarding current COVID protocol on EXTERNAL job postings.* This information is for Supplier knowledge only.* Client will require proof of either vaccination or a weekly negative COVID-19 test for employees and visitors to access all U.S. corporate offices.* Client sites may limit their protocol to fully vaccinated individuals only.* This information will be shared by the myTemp team when applicable.

Keywords: Pinnacle Technical Resources Inc, Portland , Receptionist, Administration, Clerical , Portland, Oregon

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