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Administrative Specialist 2

Company: Psychiatric Security Review Board
Location: Portland
Posted on: May 16, 2022

Job Description:

Initial Posting Date: 04/20/2022Application Deadline:05/06/2022Agency:Psychiatric Security Review BoardSalary Range:$3,294 - $4,989Position Type:EmployeePosition Title:Administrative Specialist 2Job Description:Your New Role!The Hearings Support Specialist is an invaluable member of the PSRB's small, collaborative and dynamic team. In this role, you will participate in a variety of challenging and fulfilling processes to ensure the Board is meeting its statutory timelines and to uphold due process rights. For a full review of the position duties and details, please review the position description.Primary duties and responsibility of the position include:Gather information from a variety of sources and prepare exhibit files prior to hearings.Prepare exhibit files for conditional release evaluations.Obtain and maintain certification in the Law Enforcement Data System (LEDS).Maintain and track data using reports, spreadsheets, and databases.Working Conditions:Employee in this position works a 40-hour work week, with a flexible schedule contingent on agency needs.Primary work is conducted in an office with occasional opportunities to work remotely.Workload is driven by statutory and other firm deadlines.Job duties require an ability to work both as a team and independently.Occasional evening work hours necessary to ensure resolution of any crisis/revocation, with comp time/flexible work schedule.Oregon Psychiatric Security Review BoardThe Psychiatric Security Review Board (PSRB) was created by Oregon Legislature in 1977 to assume jurisdiction of those persons who successfully assert the insanity defense to criminal charge. In the past 40 years, its success has resulted in an expansion of programs serving Oregonians. This includes its jurisdiction over youth who successfully assert the insanity defense; a firearm restoration program for those with a historical mental health adjudication; its jurisdiction over persons who commit severe criminal acts, but who are not competent to stand trial; and the reclassification and relief of registration requirements for those with a sex offender designation who are currently or had previously been under the PSRB due to that designation.The Board's mission is to protect the public by working with partnering agencies to ensure person under its jurisdiction receive the necessary services and support to reduce the risk of future dangerous behavior using recognized principles of risk assessment, victims' interest and person-centered care. The PSRB's values are rooted in our legislative mandate to protect the public and we achieve maximum levels of public safety through our values:Due Process: Observing individuals' legal rights and adhering to principles of procedural fairness.Research: Decision-making and organizational practices driven and influenced by the best available data.Recovery: Clients understand and receive treatment for the psychiatric and comorbid conditions that contributed to their past criminal offenses and have opportunities to achieve health, home, purpose, and community.Partnership: Promoting active communication and collaboration within and between the systems serving PSRB clients and the community at large.Benefits of Joining Our TeamYou will work with a great group of collaborative, fun-loving people who are dedicated to making Oregon a fantastic place to live, work, and play. This position is with the Oregon Psychiatric Security Review Board, and is located in Portland, Oregon.Additional benefits include:Work/life balance, 10 paid holidays a year, and a competitive benefits packageAdvancement and learning opportunities that will help grow your career with the State of OregonGet There - Oregon's easy-to-use carpool matching tool and trip plannerLive, work, and play in Portland, Oregon.What We Are Looking ForA detail oriented and collaborative individual with:At least (2) two years of experience as an administrative specialist or executive support specialist which included administrative support* for a project, program, or operation.ORAn equivalent combination of training, experience, and education**.One year of postsecondary education may be substituted for up to one year of the experience.The most successful candidates will possess the following skills, background, and experience:Ability to contribute to a positive, respectful, and productive work environment.Knowledge of legal terminology, principles, systems, and processes.Knowledge of Microsoft Office Suite programs or similar word processing, spreadsheet, databases, and Internet applications.Experience with administrative law hearings.Ability to work independently, anticipate needs, and quickly assess situations.Exceptional communication skills (verbal and in writing) with the proven ability to present information clearly, logically, and to the objectives and goals of the agency.*Administrative support - Experience includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;** Education - Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.How to ApplyCurrent State of Oregon employees (including current temporary, limited-duration, or permanent employees): You must apply through your employee Workday account. At the time of application, please attach your current cover letter and resume.External Applicants: Please visit the State of Oregon job opportunities web-page to submit your application for the position, which includes your current cover letter and resume.After You ApplyLog in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the "My Applications" section.Be sure to check both your email and Workday account for updates regarding this recruitment.Want to Know More? Let Me Help!Your candidate profile, cover letter, and rsum are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement, or need an alternate format to apply, please contact the Senior Recruitment Analyst, Amber Ingram, at: amber.ingram@oregon.gov - 503-798-3978Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.Applicants who require VISA sponsorship will not be considered at this time. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666 NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.Employee is required to possess and maintain a valid driver's license issued by the state where the employee resides.Agency employees' are currently working remotely to the fullest extent possible due to the current health crisis. While working remotely, home internet connection and availability is required to perform duties appropriately. Remote working conditions are subject to change as necessary and/or required.This announcement is for one, full-time, permanent, unrepresented Administrative Support Specialist 2 (Classification: Hearings Support Specialist) and may be extended or made permanent based on agency need and approval.Helpful Links & ResourcesOregon Job Opportunities Webpage - How to Set Job AlertsWorkday Applicant FAQ - What You Need to Know to Get the JobPay Equity Information & ResourcesThe Psychiatric Security Review Board is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Psychiatric Security Review Board, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.

Keywords: Psychiatric Security Review Board, Portland , Administrative Specialist 2, Administration, Clerical , Portland, Oregon

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