Administrative Specialist 2
Company: Psychiatric Security Review Board
Location: Portland
Posted on: May 16, 2022
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Job Description:
Initial Posting Date: 04/20/2022Application
Deadline:05/06/2022Agency:Psychiatric Security Review BoardSalary
Range:$3,294 - $4,989Position Type:EmployeePosition
Title:Administrative Specialist 2Job Description:Your New Role!The
Hearings Support Specialist is an invaluable member of the PSRB's
small, collaborative and dynamic team. In this role, you will
participate in a variety of challenging and fulfilling processes to
ensure the Board is meeting its statutory timelines and to uphold
due process rights. For a full review of the position duties and
details, please review the position description.Primary duties and
responsibility of the position include:Gather information from a
variety of sources and prepare exhibit files prior to
hearings.Prepare exhibit files for conditional release
evaluations.Obtain and maintain certification in the Law
Enforcement Data System (LEDS).Maintain and track data using
reports, spreadsheets, and databases.Working Conditions:Employee in
this position works a 40-hour work week, with a flexible schedule
contingent on agency needs.Primary work is conducted in an office
with occasional opportunities to work remotely.Workload is driven
by statutory and other firm deadlines.Job duties require an ability
to work both as a team and independently.Occasional evening work
hours necessary to ensure resolution of any crisis/revocation, with
comp time/flexible work schedule.Oregon Psychiatric Security Review
BoardThe Psychiatric Security Review Board (PSRB) was created by
Oregon Legislature in 1977 to assume jurisdiction of those persons
who successfully assert the insanity defense to criminal charge. In
the past 40 years, its success has resulted in an expansion of
programs serving Oregonians. This includes its jurisdiction over
youth who successfully assert the insanity defense; a firearm
restoration program for those with a historical mental health
adjudication; its jurisdiction over persons who commit severe
criminal acts, but who are not competent to stand trial; and the
reclassification and relief of registration requirements for those
with a sex offender designation who are currently or had previously
been under the PSRB due to that designation.The Board's mission is
to protect the public by working with partnering agencies to ensure
person under its jurisdiction receive the necessary services and
support to reduce the risk of future dangerous behavior using
recognized principles of risk assessment, victims' interest and
person-centered care. The PSRB's values are rooted in our
legislative mandate to protect the public and we achieve maximum
levels of public safety through our values:Due Process: Observing
individuals' legal rights and adhering to principles of procedural
fairness.Research: Decision-making and organizational practices
driven and influenced by the best available data.Recovery: Clients
understand and receive treatment for the psychiatric and comorbid
conditions that contributed to their past criminal offenses and
have opportunities to achieve health, home, purpose, and
community.Partnership: Promoting active communication and
collaboration within and between the systems serving PSRB clients
and the community at large.Benefits of Joining Our TeamYou will
work with a great group of collaborative, fun-loving people who are
dedicated to making Oregon a fantastic place to live, work, and
play. This position is with the Oregon Psychiatric Security Review
Board, and is located in Portland, Oregon.Additional benefits
include:Work/life balance, 10 paid holidays a year, and a
competitive benefits packageAdvancement and learning opportunities
that will help grow your career with the State of OregonGet There -
Oregon's easy-to-use carpool matching tool and trip plannerLive,
work, and play in Portland, Oregon.What We Are Looking ForA detail
oriented and collaborative individual with:At least (2) two years
of experience as an administrative specialist or executive support
specialist which included administrative support* for a project,
program, or operation.ORAn equivalent combination of training,
experience, and education**.One year of postsecondary education may
be substituted for up to one year of the experience.The most
successful candidates will possess the following skills,
background, and experience:Ability to contribute to a positive,
respectful, and productive work environment.Knowledge of legal
terminology, principles, systems, and processes.Knowledge of
Microsoft Office Suite programs or similar word processing,
spreadsheet, databases, and Internet applications.Experience with
administrative law hearings.Ability to work independently,
anticipate needs, and quickly assess situations.Exceptional
communication skills (verbal and in writing) with the proven
ability to present information clearly, logically, and to the
objectives and goals of the agency.*Administrative support -
Experience includes those duties beyond clerical/secretarial such
as: interpretation of laws, rules, and regulations; administrative
data collection and analysis; and evaluation of projects,
processes, and operations;** Education - Courses or training in
Office Occupations or Office Technology may be substituted for up
to one year of the clerical/secretarial experience.How to
ApplyCurrent State of Oregon employees (including current
temporary, limited-duration, or permanent employees): You must
apply through your employee Workday account. At the time of
application, please attach your current cover letter and
resume.External Applicants: Please visit the State of Oregon job
opportunities web-page to submit your application for the position,
which includes your current cover letter and resume.After You
ApplyLog in to your Workday account before the job announcement
closes to see if you have any pending tasks or actions, and make
sure to complete these tasks or actions before the job announcement
closes. These can be found under the "My Applications" section.Be
sure to check both your email and Workday account for updates
regarding this recruitment.Want to Know More? Let Me Help!Your
candidate profile, cover letter, and rsum are the perfect place to
display your interest in the position and highlight the skills and
experience you will bring, making you the best candidate for the
position. Submissions are screened for consistency of information
and communication skills at the professional level (attention to
detail, spelling, grammar, etc.).The salary listed is the non-PERS
qualifying salary range. If the successful candidate is PERS
qualifying, the salary range will reflect an additional 6.95%.
Please review the Classification and Compensation page for more
details.Please save a copy of this job announcement for your
reference, as it may not be available for you to view after the job
closes. If you have questions about the job announcement, or need
an alternate format to apply, please contact the Senior Recruitment
Analyst, Amber Ingram, at: amber.ingram@oregon.gov -
503-798-3978Finalists will be subject to a computerized criminal
history check. Adverse background data may be grounds for immediate
disqualification.Applicants who require VISA sponsorship will not
be considered at this time. Within three days of hire, you will be
required to complete the US Department of Homeland Security's I-9
form confirming authorization to work in the United States.Eligible
veterans who meet the qualifications will be given veterans'
preference. For further information, please see the following
website: Veterans Resources, or call Oregon Department of Veterans'
Affairs at: 1-800-692-9666 NOTE: If claiming veterans' preference
please be sure to check your Workday account for pending tasks or
actions under your "My Applications" section.Employee is required
to possess and maintain a valid driver's license issued by the
state where the employee resides.Agency employees' are currently
working remotely to the fullest extent possible due to the current
health crisis. While working remotely, home internet connection and
availability is required to perform duties appropriately. Remote
working conditions are subject to change as necessary and/or
required.This announcement is for one, full-time, permanent,
unrepresented Administrative Support Specialist 2 (Classification:
Hearings Support Specialist) and may be extended or made permanent
based on agency need and approval.Helpful Links & ResourcesOregon
Job Opportunities Webpage - How to Set Job AlertsWorkday Applicant
FAQ - What You Need to Know to Get the JobPay Equity Information &
ResourcesThe Psychiatric Security Review Board is an Equal
Opportunity, Affirmative Action Employer Committed to Workforce
Diversity. At the Psychiatric Security Review Board, we embody the
value of hiring a workforce representative of the communities we
serve, understanding that a diverse workforce revitalizes our
state. We value diversity and foster a positive and welcoming
environment where all employees can thrive.
Keywords: Psychiatric Security Review Board, Portland , Administrative Specialist 2, Administration, Clerical , Portland, Oregon
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