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Administrative Assistant

Company: Global Medical Response
Location: Portland
Posted on: September 20, 2023

Job Description:

Administrative AssistantFull Time Job Description Summary: Our mission of providing care to the world at a moment's notice is at the heart of everything we do. We are caregivers, first and foremost and we will be there when you need us.With more than 38,000 employees, Global Medical Response teams deliver compassionate, quality medical care, primarily in the areas of emergency and patient relocation services around the world. We provide end-to-end medical transportation as well as fire services, integrated healthcare solutions and disaster response.JOB SUMMARYThe Administrative Assistant handles a wide variety of administrative support to the company in the day-to-day running of fleet. ESSENTIAL FUNCTIONS/DUTIES

Maintain an accurate and up-to-date list of all vehicle information including driver, make, model, year, and VIN.Manage registration and titles for all company vehicles. This includes obtaining new registrations/titles, coordinating with state motor vehicle divisions to maintain current ones, and working with drivers to ensure updated information is in the vehicles.Coordinate repairs and preventative maintenance with Lead Mechanic.Track all repairs and preventative maintenance to ensure timely responses.Monitor fleet-related expenses, prepare reports, and assist with budget management.Manage vehicle service contracts, including renewal and termination process.Maintain vehicle monitoring system (RTA) and provide reports on various requested information.Stay updated with relevant laws, regulations, and industry standards pertaining to fleet management.Skills & QualificationsFamiliarity with vehicle registration, titling, or DOT processes a plus.Answers telephones, screens calls, and takes messages.Maintains reports and records.Assists in collecting data as needed.Assists with reports and issues as requestedQUALIFICATIONS
At least 3+ years previous experience in an administrative role. Must be proficient in data management and record keeping.Advanced knowledge of Microsoft Office products, specifically Excel.High attention to detailStrong organizational skillsAbility to work collaboratively in a team-oriented environmentExcellent communication and interpersonal skillsComputer skills to ensure proficiency in MS Word, MS Excel, MS Access, MS PowerPoint, MS Outlook GUIDING VALUES AND BEHAVIORSEmployee must consistently exhibit our guiding principles:* Patient Care - We continually earn the privilege to care for our patients. It is at the forefront of everything we do.* One Team - We respect each other and achieve together what no individual can alone.* Innovation - We are driven to develop solutions that inspire progress.* Vigilance - We will never waver in our commitment to safety and preparedness in the fulfillment of our duties.* Ownership - We are accountable for what we do and take pride in how we do it.* Citizenship - We are dedicated to being good stewards in the communities we serve.Reporting Relationship: Fleet Manager
EEO Statement

Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing for individuals with a disability.

Keywords: Global Medical Response, Portland , Administrative Assistant, Administration, Clerical , Portland, Oregon

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