Administrative Assistant
Company: Global Medical Response
Location: Portland
Posted on: September 20, 2023
Job Description:
Administrative AssistantFull Time Job Description Summary: Our
mission of providing care to the world at a moment's notice is at
the heart of everything we do. We are caregivers, first and
foremost and we will be there when you need us.With more than
38,000 employees, Global Medical Response teams deliver
compassionate, quality medical care, primarily in the areas of
emergency and patient relocation services around the world. We
provide end-to-end medical transportation as well as fire services,
integrated healthcare solutions and disaster response.JOB
SUMMARYThe Administrative Assistant handles a wide variety of
administrative support to the company in the day-to-day running of
fleet. ESSENTIAL FUNCTIONS/DUTIES
Maintain an accurate and up-to-date
list of all vehicle information including driver, make, model,
year, and VIN.Manage registration and titles for all company
vehicles. This includes obtaining new registrations/titles,
coordinating with state motor vehicle divisions to maintain current
ones, and working with drivers to ensure updated information is in
the vehicles.Coordinate repairs and preventative maintenance with
Lead Mechanic.Track all repairs and preventative maintenance to
ensure timely responses.Monitor fleet-related expenses, prepare
reports, and assist with budget management.Manage vehicle service
contracts, including renewal and termination process.Maintain
vehicle monitoring system (RTA) and provide reports on various
requested information.Stay updated with relevant laws, regulations,
and industry standards pertaining to fleet management.Skills &
QualificationsFamiliarity with vehicle registration, titling, or
DOT processes a plus.Answers telephones, screens calls, and takes
messages.Maintains reports and records.Assists in collecting data
as needed.Assists with reports and issues as
requestedQUALIFICATIONS
At least 3+ years previous experience
in an administrative role. Must be proficient in data management
and record keeping.Advanced knowledge of Microsoft Office products,
specifically Excel.High attention to detailStrong organizational
skillsAbility to work collaboratively in a team-oriented
environmentExcellent communication and interpersonal skillsComputer
skills to ensure proficiency in MS Word, MS Excel, MS Access, MS
PowerPoint, MS Outlook GUIDING VALUES AND BEHAVIORSEmployee must
consistently exhibit our guiding principles:* Patient Care - We
continually earn the privilege to care for our patients. It is at
the forefront of everything we do.* One Team - We respect each
other and achieve together what no individual can alone.*
Innovation - We are driven to develop solutions that inspire
progress.* Vigilance - We will never waver in our commitment to
safety and preparedness in the fulfillment of our duties.*
Ownership - We are accountable for what we do and take pride in how
we do it.* Citizenship - We are dedicated to being good stewards in
the communities we serve.Reporting Relationship: Fleet Manager
EEO Statement
Global Medical Response and its family of companies are an Equal
Opportunity Employer, which includes supporting veterans and
providing for individuals with a disability.
Keywords: Global Medical Response, Portland , Administrative Assistant, Administration, Clerical , Portland, Oregon
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