Career Opportunities: Director, Administrative Services (24926)
Company: Great Lakes Cheese
Location: Portland
Posted on: April 29, 2025
Job Description:
Requisition ID 24926 - Posted - CareOregon - Full-Time -
Permanent - Portland - Multi Location (9)If you receive an offer of
employment for this position, it is contingent on the satisfactory
completion of a pre-employment background check, immunization
review, and drug screen (including THC/Marijuana). CareOregon is a
federal contractor and must comply with all federal laws.Job
TitleDirector, Administrative ServicesExemption
StatusExemptDepartmentAdministrative ServicesVP, Administrative
ServicesDirect ReportsEnterprise Resilience, Facilities Leadership,
Mailroom, Security and Front Desk Customer Services ---
Administrative ServicesThis is a Hybrid role, that will require 4
days (Tuesday-Friday) working from our Downtown Portland office and
Monday will be WFH (Remote)Job SummaryThis position is responsible
for the execution of enterprise resilience, emergency preparedness,
security, mailroom, and facilities operations and strategies for
the organization. Primary duties include operational planning and
oversight, as well as resource, relationship, and people
management. This position provides input into strategic plans for
the broader organization.Technical/Operational Leadership
- Directs facility management, business continuity, security and
mail room services across the organization.
- Leads the execution, management, and oversight of strategic
initiatives, plans, and goals in alignment with organizational
vision and goals.
- Ensures that the physical operation of the organization's
facilities meets budgetary and strategic objectives outlined in the
department's road map.
- Oversees building and facilities budgets and operations
including the scheduling and supervision of maintenance and repair
activities, contracted services, and custodial services to provide
a safe, healthy, and comfortable environment for building
users.
- Oversees the organization's fleet vehicle and maintenance
program.
- Leads and ensures compliance with CMS, FEMA, OSHA, CDC, and
other regulating bodies as it pertains to preparedness and
response; liaisons with Human Resources related to employee health
and safety.
- Develops and oversees an NFPA 1600-compliant disaster
preparedness program; develops internal systems and measures to
ensure effective, efficient, and compliant operations.
- Develops and regularly monitors and reports on performance
against metrics.
- Leads innovation, process review, and improvement efforts for
all areas of responsibility.
- Leads response to disaster and facility safety events;
effectively communicates with executive leadership, stakeholders
and staff during emergency events and responses.
- Ensures security staff receive appropriate training and
maintain relevant certifications.
- Ensures current business continuity plans exist for the
organization; in partnership with stakeholders, provides
advisement, coordination, and leadership for business continuity
exercises for the organization.
- Ensures emergency plans of key vendors to ensure continuity of
support in the event of a disaster.
- May serve as a sponsor or chair for key projects and
initiatives.Strategic/Operational Planning
- Participates in the development of vision, goals, and strategic
plans for the business unit.
- Provides input into the strategic plans of the
organization.
- Develops annual team goals that align with organizational
strategic goals.
- Develops short and long-term plans and policies; oversees the
development and execution of standard operating procedures.
- Develops and manages budgets in alignment with short and long
term plans.
- Manages resources to ensure priorities are accomplished.
- Approves resource allocations within budget, including people,
finances, and timelines; make decisions on exceptions.Relationship
Management
- Leads effective communication system for work groups, ensuring
a collaborative culture.
- Builds and ensures effective relationships across internal
teams and external organizations for current or future
integration.
- Partners with internal leaders and managers in identifying
improvement plans and processes.
- Represents CareOregon in external meetings and functions,
providing productive leadership presence and effectiveness.Employee
Supervision
- Directs team(s) and establishes team direction and goals in
alignment with the organizational mission, vision, and values.
- Identifies work and staffing models; recruits, hires, and
oversees a team to meet work needs, using an equity, diversity, and
inclusion lens.
- Identifies department priorities; ensures employees have
information and resources to meet job expectations.
- Leads the development, communication, and oversight of team and
individual goals; ensures goals, expectations, and standards are
clearly understood by staff.
- Manages, coaches, motivates, and guides employees; promotes
employee development.
- Incorporates guidance from CareOregon equity tools into people
leadership, planning, operations, evaluation, budgeting, resource
allocation, and decision making.
- Ensures team adheres to department and organizational
standards, policies, and procedures.
- Evaluates employee performance and provides regular feedback to
support success; recognizes strong performance and addresses
performance gaps and accountability (corrective action).
- Performs supervisory tasks in collaboration with Human
Resources as needed.Organizational Responsibilities
- Perform work in alignment with the organization's mission,
vision and values.
- Support the organization's commitment to equity, diversity and
inclusion by fostering a culture of open mindedness, cultural
awareness, compassion and respect for all individuals.
- Strive to meet annual business goals in support of the
organization's strategic goals.
- Adhere to the organization's policies, procedures and other
relevant compliance needs.
- Perform other duties as needed.Experience and/or
EducationRequired
- Minimum 10 years' collective experience in at least two of the
following areas: Facilities management, business continuity and/or
emergency management/security administrationPreferred
- Minimum 4 years' experience in a supervisory position
- College degree or coursework in a relevant field helpful
- Certification in business continuity, emergency management,
and/or facility management
- Experience working in a managed care organization
- Management experience within Municipal systems
- Experience in project management
- Experience in capital budget planning and managementKnowledge,
Skills and Abilities RequiredKnowledge
- Strong knowledge of relevant equipment, policies, procedures,
and strategies to promote effective local, state, or national
security operations for the protection of people, data and
property
- Strong knowledge of business continuity and disaster
preparedness operations
- Familiar with office space and facility planning, design, and
construction
- Knowledgeable in CMS, FEMA, OSHA, CDC, and other regulating
bodies and regulation pertaining to preparedness, response, and
employee health and safety
- Knowledgeable and experienced in NFPA 1600-compliant disaster
preparedness
- Knowledgeable in architecture, construction, and building
systems such as HVAC and electrical
- Knowledgeable of commercial real estate and office space
leasing practices
- Knowledgeable in emergency management and office security
policies and proceduresSkills and Abilities
- Ability to communicate effectively, both verbally and in
writing, including strong presentation and change management
skills
- Ability to influence and build consensus
- People management skills, including the ability to effectively
lead and motivate teams
- Skilled in strategic thinking and executing strategy
effectively; ability to think at an enterprise level
- Strong analytical, negotiation, critical thinking, and
problem-solving skills
- Ability to work effectively with diverse individuals and
groups
- Ability to learn, focus, understand, and evaluate information
and determine appropriate actions
- Ability to accept direction and feedback, as well as tolerate
and manage stress
- Ability to see, read, and perform repetitive finger and wrist
movement for at least 6 hours/day
- Ability to hear and speak clearly for at least 3-6
hours/dayWorking ConditionsHazards: May include, but not limited
to, physical and ergonomic hazards.Equipment: General office
equipmentTravel: May include occasional required or optional travel
outside of the workplace; the employee's personal vehicle, local
transit or other means of transportation may be
used.#MULTICandidates of color are strongly encouraged to apply.
CareOregon is committed to building a linguistically and culturally
diverse and inclusive work environment.Veterans are strongly
encouraged to apply.We are an equal opportunity employer.
CareOregon considers all candidates regardless of race, color,
religion, sex, sexual orientation, gender identity, national
origin, age, genetic information, disability, or veteran
status.Visa sponsorship is not available at this time.
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Keywords: Great Lakes Cheese, Portland , Career Opportunities: Director, Administrative Services (24926), Administration, Clerical , Portland, Oregon
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