Secretary to the Director of Student Services (8 Hours) at District Office
Company: Centennial Sd 28J
Location: Portland
Posted on: April 7, 2026
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Job Description:
POSITION: Secretary to the Director of Student Services
LOCATION: District Office HOURS: 8 Hours Per Day (7:30am – 4:00pm)
CALENDAR: 260 Days Per Year; July - June (will be prorated based on
start date) SALARY: $24.75 - $34.27 Per Hour (Range H) BENEFITS:
PERS, Medical, Dental, Vision, Optional Insurances, Paid Leaves,
Holiday Pay, etc. START DATE: April 13, 2026 or when filled
APPLICATION DEADLINE: Open until filled JOB PURPOSE STATEMENT(S ):
The position of Secretary to the Director of Student Services
provides confidential assistance and clerical support to the
Director of Student Services to ensure the smooth and effective
operation of the department; ensure compliance with financial,
legal, and administrative requirements; and to provide required
information and/or direction to staff, the public, and other school
districts. ESSENTIAL JOB FUNCTIONS: Compose documents (g.,
correspondence, agendas, minutes, reports, etc.) to communicate
information to school, District personnel, the public, and state
officials. Evaluate complex situations involving District
personnel, the community, and/or the public, take appropriate
action, and/or direct to appropriate personnel for resolution.
Monitor assigned activities and program components (e.g., education
code, District requirements, program budgets, critical timelines,
etc.) ensuring that special education documentation and other state
or federal programs meet compliance with financial, federal, and
state legal and/or administrative requirements. Monitor workflow to
maximize the efficiency of the Student Services Department and meet
operational requirements and goals. Serve as the District Homeless
Liaison and Foster Care Point-of-Contact to ensure that staff are
informed of requirements and students have access to services and
support. Serve as the program secretary for the Centennial
Transition Center, including monitoring payroll, budgets, and other
requirements as directed. Prepare written, accurate, and detailed
materials (e.g., meeting summaries, brochures, reports etc.) to
convey information regarding the Student Services Department and
District activities and procedures. Process documents and materials
(e.g., schedules, agendas, mail,) to disseminate information to
appropriate parties. Respond to District staff, community, and
outside agency inquiries to provide information and directions as
may be required. Represent the Student Services Department in a
positive manner in all communication with the public and staff.
Demonstrate good judgment in the receiving and dissemination of
information. Develop and maintain accurate files, records, budgets,
and other documents. Manage spreadsheets for completeness and
conformance to standard procedures. Prepare financial documents and
requisitions for purchasing materials. OTHER JOB FUNCTIONS: Assist
the Director of Student Services by providing information, data,
note-taking, etc. Assist department personnel as may be required
for support in the completion of their work activities. Arrange and
schedule conferences, meetings, and appointments. Perform other
duties, as assigned. REQUIREMENTS – QUALIFICATIONS: Experience
Required: Experience as a secretary in an educational setting.
Prior job-related experience with increasing levels of
responsibility. Skills, Knowledge and/or Abilities Required: Skills
to operate standard office equipment including use of basic
computer applications, effective use of English in both written and
verbal form. Effective communication skills with others. Ability to
work independently. Work well with others in a high-paced,
collaborative office environment. Knowledge of rules and
regulations related to assigned functions, basic accounting,
financial and statistical record keeping, and standard office
equipment. Abilities to sit for prolonged periods, work
independently, understand and carry out oral and written
instructions. Significant physical abilities include
reaching/handling, lifting heavy boxes, talking/hearing
conversations, near/far visual acuity/visual accommodation. Ability
to speak a second language preferred. Education Required: High
school diploma or equivalent. Experience and proficiency in word
processing and database (MS Word for Windows, Excel for Windows,
Google Educational Suite). Licenses, Bonding and/or Testing
Required: Criminal Justice Fingerprint Clearance (applicant agrees
to assume cost upon offer of employment). TERMS OF EMPLOYMENT:
Salary and work year to be established by the Board. EVALUATION:
Performance of this job will be evaluated annually in accordance
with provisions of the Board’s Policy on Evaluation of Support
Staff Personnel.
Keywords: Centennial Sd 28J, Portland , Secretary to the Director of Student Services (8 Hours) at District Office, Administration, Clerical , Portland, Oregon
