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Temp Office Specialist 2, University of Oregon, College of Design in Portland

Company: University of Oregon
Location: Portland
Posted on: February 15, 2018

Job Description:

DUTIES AND RESPONSIBILITIES Administrative.--Typical tasks may include: conference planning and coordination, including arranging for dates, ordering catering, creating presentations, facilities, publications/advertising; report completion, including data gathering, review, analysis, and providing recommendations; authoring initial or revised manuals related to unit or department programs or services, including writing, editing, proofing, and completing final drafts; coordinating program process/document flow from inception to completion; creating / designing electronic and/or hard copy materials.Technical.--Typical tasks: along with generalist functions, typical tasks may include reconstructing account transactions (showing charges, payments, and adjustments) and resolving problems, reconciling accounts (e.g., departmental/grant accounts); processing specialized records requiring reference to numerous guides, regulations, instructions, manuals, and/or precedents, reviewing materials for proper completion and accuracy against manual and computer-generated reports.Information and Assistance.--Typical tasks: responding to inquiries or requests for specific unit, department, or institution information regarding programs and services; explaining and clarifying rules, processes, and procedures to students, staff, faculty, and the public; providing specialized information about services available.Business Functions.--Typical tasks: identifying space and equipment needs; researching and ordering office supplies and equipment, including copiers, computers, and telephone equipment; arranging for office building and equipment repairs or services; projecting personal services, services and supplies. Employees in this class may oversee the work of other employees and/or student employees. RELATIONSHIPS WITH OTHERS Employees in this class have regular contact in person, by telephone and in writing with institution faculty, staff, students, outside agencies and/or the general public explaining criteria used as the basis for decisions made; collecting needed information to compile regular and special reports or complete technical records processing activities; providing requested information of a specific nature when responding to inquiries and complaints. SUPERVISION RECEIVED Employees in this class receive general supervision from an administrator or manager. Work is assigned verbally and in writing by an administrative supervisor, as well as in response to verbal and written requests from staff and the public. Work is reviewed upon completion or as problems occur. Employees apply criteria established in Oregon Revised Statutes, OSSHE administrative rules, agency policies, and procedures as guidelines. GENERAL INFORMATION Positions are found in departments throughout OSSHE institutions and may work either alone or as part of a work group. MINIMUM QUALIFICATION Two years of general clerical experience.--One year of which included typing, word processing, or other experience generating documents;--ORAn Associate's degree in Office Occupations or Office Technology;--ORGraduation from a private school of business with a Certificate in Office Occupations or Office Technology--and--one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. -- OregonLive.com.Category: Administrative, Keywords: Clerk

Keywords: University of Oregon, Portland, Temp Office Specialist 2, University of Oregon, College of Design in Portland, Administration, Clerical, Portland, Oregon

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