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Job #2730: Secretary

Company: 1st Choice, LLC
Location: Portland
Posted on: May 18, 2018

Job Description:

Job Code: #2730
Title: Secretary
Date Posted: 05/14/2018
Job Type: Contract
Job Location: Portland Oregon

Job Description:

Specific Tasks
a. Reviewing and validating payroll in an electronic format, including:

* Confirming employees are following applicable laws and regulations for time and attendance.

* Verifying the correct financial coding for hours submitted.

* Report and communicate status of employee time submitted by deadlines to appropriate managers.

* Review and validate vouchers authorizations are correct prior to manager approval.

* This task generally takes place Thursday through Monday, every other week

* b. Official TDY travel related items including:

* Assist employees with creation of electronic travel authorizations, including transportation and lodging reservations.

* Review and validate authorizations are correct prior to employee travelling.

* Assist employees with creation of electronic travel vouchers.

* Review and validate vouchers authorizations are correct prior to manager approval.

This task takes place randomly and intermittently, and happens much more regularly from March to November.

c. Processing documents through the Document Tracking System (DTS)

* Edit documents for spelling and grammar

Assist document authors, editors and signatories with the DTS process

3. Minimum Qualifications of Contractor Personnel.

The Contractor must possess tact and diplomacy with a variety of contacts (internal and external clients). Personnel must have a proficient working knowledge of photocopying and facsimile machines, and personal computer equipment. The contractor must be fully competent with word processing and the Microsoft Office (MS) suite of programs.

The Contractor must readily adjust to new or changing work assignments, frequent interruptions and changes to methods of operation, able to multi-task, be detail oriented, and maintain a professional attitude.

Minimum Experience

At least 2 to 3years of relevant experience which is closely related to the work and skills outlined above.

It is the policy of 1st Choice to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status with regard to public assistance, status as a disabled veteran and/or Veteran of the Vietnam Era or any other characteristic protected by federal, state or local law. 1st Choice is committed to increasing the employment and advancement opportunities of groups protected under the federal nondiscrimination statutes that are underrepresented in the workforce. We will continue to make strong, positive efforts to ensure all persons are given full and appropriate consideration for employment, promotions, training and participation in all 1st Choice sponsored programs.

Keywords: 1st Choice, LLC, Portland, Job #2730: Secretary, Administration, Clerical, Portland, Oregon

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