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Events Manager

Company: Bullard Tavern
Location: Portland
Posted on: January 16, 2022

Job Description:

Holler Hospitality is looking for a driven, warm individual with a keen, creative eye to be at the helm of our events program.Duties and Responsibilities: - - - - - - - Develop, organize, and manage designated events from point of contract to hands-on execution o - - - Interact and develop a relationship with each client from the point of introduction o - - - Maintain correspondence with client throughout event preparation and execution to ensure clients' needs are met and/or exceeded o - - - Retrieve appropriate documents from client to create and maintain physical file for each evento - - - Schedule and conduct site tours with prospective clients, and confirmed clients to arrange and confirm details pertaining to every element of the evento - - - Oversee event set-up and introduce client/on-site contact to Front of House Manager(s) facilitating particular evento - - - Be available for questions during event set-up and check in on event periodicallyo - - - Collect all payments (including deposit, balance and addendum) and correspond with Accounting Department when necessary to facilitate and ensure receipt of payments - - - - - - - Work directly with CDC, GM's, AGM and FOH Managers to secure event needs for executiono - - - Work with CDC to ensure all menus are up to date and best representing guest's needso - - - Create organized and detailed Banquet Event Orders (BEOs) to be passed along to other departments (i.e. Front of House, Kitchen, etc.) to ensure smooth execution the day of evento - - - Participate in weekly event production meetings to communicate the BEOs to team - - - - - - - Develop and finalize pricing structures for event spaces for all outlets - - - - - - - Establish and maintain department filing system to ensure efficiency and organization (upcoming events, events in progress, completed events, beverage logs, etc.; archive files as appropriate) - - - - - - - Maintain existing department resources (menus & descriptions, wine & beer lists, wine tasting notes, vendor resources/catalogs, etc.) - - - - - - - Maintain a well-articulated and properly detailed working BEO in TripleSeat and communicate with other departments throughout the planning process. - - - - - - - Create and analyze monthly and weekly Event Department Revenue vs. Cost Report - - - - - - - Find opportunities to "Up Sell" (beverage package upgrades, menu upgrades, etc.) -Minimum Qualifications:--- - - - - - - 3+ years' experience in event sales/management or equivalent relevant experience, --- - - - - - - Proven background in strategizing and executing on-premise and off-premise events--- - - - - - - Strong customer service orientation skills--- - - - - - - Proven revenue and budget management skills--- - - - - - - Exceptional attention to detail, organizational skills, and results oriented--- - - - - - - Knowledge of practices and procedures of on-premise and off-premise events--- - - - - - - Ability to negotiate, influence and sell prospective clients--- - - - - - - Proficiency in Microsoft Office; Word, Excel, PowerPoint, and InDesign--- - - - - - - Professional and effective interpersonal, leadership, and communication skills, both written and oral--- - - - - - - Ability to work flexible schedule including nights, weekends, holidays if needed due to events--- - - - - - - Bachelors degree preferredThis role is a full-time salaried position that is eligible for benefits including: health insurance, life insurance, 401K, and generous paid time off. Commission/Bonus structure will be reevaluated with an approved budget by the Event Programming Manager. Benefits:--- - - - - - 401(k)--- - - - - - Dental insurance--- - - - - - Health insurance--- - - - - - Life insurance--- - - - - - Paid time off--- - - - - - Vision insuranceSchedule:--- - - - - - Holidays--- - - - - - Weekend availability

Keywords: Bullard Tavern, Portland , Events Manager, Executive , Portland, Oregon

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