Administrative Manager

Company: Word is Bond
Location: Portland
Posted on: November 26, 2022

Job Description:

*October 2022 - Open until filled*

*Job Description*

*Job Title: * Administrative Manager

*Reports to: * Executive Director

*Salary/Benefits: * $45K - $55K, depending on skill set and experience. The benefits for this position include medical benefits, paid holidays, accrued vacation, life insurance, 401K, four-day work week twice a month. Full time, 40 hrs./week

*Summary: * Word is Bond is seeking an Administrative Manager who will occupy a full-time exempt role and report to the Executive Director. The Administrative Manager will focus on three key areas; administration, communications, and operations. The coordinator will work to build and streamline Word is Bond's day-to-day administrative operations including storing documents, maintaining communications internally and externally, scheduling events and meetings, supporting with social media, and other behind-the-scenes tasks to ensure Word is

Bond programs and activities are as effective and efficient as possible. We are seeking an individual who is passionate about organization and detail, can identify and solve organizational blockages, and is an excellent communicator. Applicants should have experience in administrative and communications and/or development. Word is Bond is seeking someone ready to roll up their sleeves and dive into a versatile role that will require a keen eye, a passion for organization, and a go-getter attitude.

*About Word is Bond: * Word is Bond is a nonprofit based in Portland, OR, founded in 2017. Our mission is to rewrite the narrative between young Black men and law enforcement through leadership development, critical dialogue, and education. Word is Bond serves young Black men ages 16-21 through year-round programming.

*Responsibilities*

_Operations_

--- Collect and organize youth participants' forms and related documents.

--- Maintain up-to-date versions of important/corporate documents as required by law

(participant permission slips, board meeting minutes, etc.), following legal and internal policies

--- Work with the executive director and bookkeeper/accountant for scheduling tax returns and related reports

--- Maintain personnel job descriptions, employee handbooks/manuals, and employment policies

--- Work with the executive director to organize foundation expenditures between internal

QuickBooks accounting software and bank statements

--- Support executive director in grants and development work including scheduling, communication with foundations, contacting donors, maintaining donor database, and assisting with the submission of grants as needed

_Communications_

--- Maintain email communications to program partners, community groups, and others.

--- Make phone calls to organization partners

--- Maintain a log of organization communications

--- Co-manage social media platforms with the rest of the team to promote program events, activities, and news

--- Attend community events and activities as requested, to promote the Word is Bond's mission, vision, and core values

--- Support Executive Director in scheduling and coordinating media and press inquiries

_Administration_

--- Act as a liaison between the Board and organization including sending board agendas and taking meeting minutes

--- Prepare and analyze program reports and recommend necessary changes

--- Support fundraising campaigns and events in collaboration with the Executive Director

--- Send out letters, packages, and products on behalf of the organization

--- Maintain and organize program supplies including securing storage for program materials

*Experience and Qualifications*

--- Applicants should have strong interpersonal skills and be highly organized and accurate in their work;

--- Applicants should have leadership skills that allow them to manage grants and financial data, including the Word is Bond annual budget;

--- Applicants should have demonstrated abilities to manage multiple tasks, due dates, and prioritize work; Familiarity with Office Suite including Word, Excel, and PowerPoint

*Education*

Bachelor's degree preferred, with a major in non-profit management, public administration, or related field, or an equivalent combination of training and experience.

*Other requirements*

--- Pass federal and state background checks with the ability to work with minors.

*Highlights of working with Word is Bond*

* *Meaningful work: * Engage inspiring youth on important local and national issues.
* *Social: * Connect amazing leaders, people, and organizations from across the area.
* *Mobile: * You won't be stuck behind a desk all day, this position will take you around the community & for certain programs, across the country. Hybrid office/work from home.
* *Grow: * Be part of a small team building a non-profit and grow along with us.

For more information on Word is Bond is www.mywordisbond.org

Word is Bond is proud to be an equal opportunity employer and does not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

Job Type: Full-time

Pay: $47,000.00 - $55,000.00 per year

Benefits:
* 401(k)
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* Monday to Friday

COVID-19 considerations:
We follow all standard COVID-19 safety policies and procedures.

Ability to commute/relocate:
* Portland, OR 97210: Reliably commute or planning to relocate before starting work (Preferred)

Experience:
* Microsoft Office: 1 year (Preferred)
* Administrative experience: 1 year (Preferred)

Work Location: One location%58047475%

Keywords: Word is Bond, Portland , Administrative Manager, Executive , Portland, Oregon