Accounting Manager
Company: Caldera Arts
Location: Portland
Posted on: January 26, 2023
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Job Description:
At Caldera, we believe in the power of creativity. Our mission
is to inspire and support youth from underserved rural and urban
communities by awakening the potential of their creative voice. We
do this through a unique fusion of art, environment and mentorship.
Our Youth Program provides students from Portland and Central
Oregon with long-term relationships with caring adults, which
nurtures individual creativity, beginning in sixth grade and
continuing into young adulthood.
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Caldera has a $2.6M budget, a 15-member board, 15 full-time
year-round employees, and a range of seasonally contracted artists
and staff. Its administrative office is located in Portland,
Oregon, and its Arts Center is located outside of Sisters in
Central Oregon.
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Supervisor: Director of Finance
Schedule & Status: Full-time, 37.5 hrs/week, exempt
Benefits: Generous paid time off, health, dental, and vision
insurance, 403(b) retirement savings matching, long-term
disability, short-term disability, and life insurance.
Location: Portland office, 224 NW 13th, Suite 304, Portland, OR
97209 & Remote home office/hybrid
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Teleworking and COVID-19 related information: This position has the
option to work remotely up to two days a week with a Caldera
provided laptop and charger. We will reimburse a portion of the
employee's telecommunication costs. Additional reimbursement may be
available for other teleworking needs. First round interviews for
this position will be held over Zoom.
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Equity & Inclusion
We recognize that Caldera communities face many societal
inequities. We recognize the history and ongoing impacts of racism
in our country, state, and institutions. We acknowledge that we
will always have room to grow as an organization and as individuals
in our understanding of racism and oppression.
We commit to continually examining our role in both perpetuating
and combating institutional racism. We also commit to ongoing
alignment of our policies and practices to advance racial equity,
inclusion, and freedom of expression.
We commit to integrating equity and inclusion into all areas of our
work to better serve our mission; when we do, we get closer to the
world that we want for our youth. To ensure our own accountability,
we will 1) seek deeper relationships with and feedback from our
larger community; 2) use our Equity Plan to guide ongoing work; and
3) apply our Equity Lens to decision-making. We will also seek
inspiration from artistic and cultural traditions.
Caldera is an equal opportunity employer encouraging applicants of
all backgrounds and does not discriminate on the basis of race,
color, religion (creed), gender expression, age, national origin
(ancestry), disability, marital status, sexual orientation, or
military status, in any of its activities or operations.
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We encourage people of color and Caldera community members to
apply.
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About the Position:
The Accounting Manager plays a key role in creating and maintaining
effective and efficient finance and accounting operations.
Reporting to the Director of Finance, this position will oversee
expenses & accounts payable, revenues & accounts receivable,
process payroll & benefits, and work collaboratively with staff to
ensure that all accounts and records are maintained and
monitored.
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The Accounting Manager will also contribute to mission-focused
cross-departmental projects and collaborations. Infrequent travel
to Central Oregon can be expected.
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This position requires frequent computer and phone usage. While
performing the duties of this job, the employee is regularly
required to work at a computer and handle paperwork. This position
is expected to work independently while meeting deadlines. A
majority of the work will be performed remotely at home with
frequent trips to the Portland office for meetings, mail processing
and collaboration with the team.
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Specific Responsibilities:
Accounting and Payroll (98%)
Enter accounts payables and receivables, expense coding, credit
cards, donations, grant revenue, reimbursements, and payroll
Reconcile donations between Accounting and Development records
Perform month-end close duties, including posting journal entries,
account review, and reconciling all cash, credit, and investment
accounts
Collaborate with the Director of Finance to periodically review and
update a comprehensive accounting manual to support long-term
institutional knowledge and stability
Check accounting records against fundraising reports for potential
discrepancies and to make sure donations are recorded correctly
Process semi-monthly payroll, collaborate with People and Culture
Coordinator to keep payroll records and documentation
up-to-date.
Manage employee records in the payroll system as necessary for
semi-monthly payroll
Coordinate HR administrative processes including personnel changes,
background checks, employment verifications, benefits
administration, paid leave, etc
Initiate and track background checks for year-round, seasonal staff
and volunteers, including board of directors and documentation,
where necessary
Process health and retirement benefit payments
Assist with grant budgeting and reporting
Assist with annual external audit and the evaluation of internal
controls
Recommend adjustments to policies and procedures as necessary and
in accordance with legal and regulatory changes
Remotely deposit checks as needed
Manage the storage and retention of financial records
Attend Finance Committee meetings as needed
Perform ad hoc financial analyses and other duties as assigned
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Racial Equity (2%)
Participate in equity-focused staff meetings, team days, retreats,
and committees
Support Caldera's annual equity plans in their creation and
implementation by giving feedback, serving on the Equity Team,
and/or participating in activities
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Required Qualifications:
4+ years of progressive accounting experience
Successful completion of accounting coursework and proven
familiarity with advanced accounting functions
Interest in and enthusiasm for nonprofit financial and operational
management
Passion for Caldera's mission, social and environmental change, and
racial equity
Ability to maintain financial accuracy and confidentiality
Strong attention to detail and highly organized
Ability to travel to Central Oregon 3-4 times annually (mileage
reimbursements, carpools, ride shares, or car rentals may be
provided where necessary)
Preferred Qualifications:
Degree in accounting, finance, human resources, or other related
field
Experience in nonprofit accounting
Knowledge of Aplos or comparable fund accounting software
Knowledge of Paylocity or comparable payroll and HR system
Experience using Google Suite and/or Microsoft Office
Ability to manage a project from inception to completion
Interest in and ability to organize efficient systems
Experience working with diverse teams
Deadline for applications: please apply online by Monday, February
6.PI202075070
Keywords: Caldera Arts, Portland , Accounting Manager, Executive , Portland, Oregon
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