Accounting Manager

Company: Caldera Arts
Location: Portland
Posted on: January 26, 2023

Job Description:

At Caldera, we believe in the power of creativity. Our mission is to inspire and support youth from underserved rural and urban communities by awakening the potential of their creative voice. We do this through a unique fusion of art, environment and mentorship. Our Youth Program provides students from Portland and Central Oregon with long-term relationships with caring adults, which nurtures individual creativity, beginning in sixth grade and continuing into young adulthood.
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Caldera has a $2.6M budget, a 15-member board, 15 full-time year-round employees, and a range of seasonally contracted artists and staff. Its administrative office is located in Portland, Oregon, and its Arts Center is located outside of Sisters in Central Oregon.
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Supervisor: Director of Finance
Schedule & Status: Full-time, 37.5 hrs/week, exempt
Benefits: Generous paid time off, health, dental, and vision insurance, 403(b) retirement savings matching, long-term disability, short-term disability, and life insurance.
Location: Portland office, 224 NW 13th, Suite 304, Portland, OR 97209 & Remote home office/hybrid
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Teleworking and COVID-19 related information: This position has the option to work remotely up to two days a week with a Caldera provided laptop and charger. We will reimburse a portion of the employee's telecommunication costs. Additional reimbursement may be available for other teleworking needs. First round interviews for this position will be held over Zoom.
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Equity & Inclusion
We recognize that Caldera communities face many societal inequities. We recognize the history and ongoing impacts of racism in our country, state, and institutions. We acknowledge that we will always have room to grow as an organization and as individuals in our understanding of racism and oppression.
We commit to continually examining our role in both perpetuating and combating institutional racism. We also commit to ongoing alignment of our policies and practices to advance racial equity, inclusion, and freedom of expression.
We commit to integrating equity and inclusion into all areas of our work to better serve our mission; when we do, we get closer to the world that we want for our youth. To ensure our own accountability, we will 1) seek deeper relationships with and feedback from our larger community; 2) use our Equity Plan to guide ongoing work; and 3) apply our Equity Lens to decision-making. We will also seek inspiration from artistic and cultural traditions.
Caldera is an equal opportunity employer encouraging applicants of all backgrounds and does not discriminate on the basis of race, color, religion (creed), gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.
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We encourage people of color and Caldera community members to apply.
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About the Position:
The Accounting Manager plays a key role in creating and maintaining effective and efficient finance and accounting operations. Reporting to the Director of Finance, this position will oversee expenses & accounts payable, revenues & accounts receivable, process payroll & benefits, and work collaboratively with staff to ensure that all accounts and records are maintained and monitored.
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The Accounting Manager will also contribute to mission-focused cross-departmental projects and collaborations. Infrequent travel to Central Oregon can be expected.
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This position requires frequent computer and phone usage. While performing the duties of this job, the employee is regularly required to work at a computer and handle paperwork. This position is expected to work independently while meeting deadlines. A majority of the work will be performed remotely at home with frequent trips to the Portland office for meetings, mail processing and collaboration with the team.
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Specific Responsibilities:
Accounting and Payroll (98%)

Enter accounts payables and receivables, expense coding, credit cards, donations, grant revenue, reimbursements, and payroll
Reconcile donations between Accounting and Development records
Perform month-end close duties, including posting journal entries, account review, and reconciling all cash, credit, and investment accounts
Collaborate with the Director of Finance to periodically review and update a comprehensive accounting manual to support long-term institutional knowledge and stability
Check accounting records against fundraising reports for potential discrepancies and to make sure donations are recorded correctly
Process semi-monthly payroll, collaborate with People and Culture Coordinator to keep payroll records and documentation up-to-date.
Manage employee records in the payroll system as necessary for semi-monthly payroll
Coordinate HR administrative processes including personnel changes, background checks, employment verifications, benefits administration, paid leave, etc
Initiate and track background checks for year-round, seasonal staff and volunteers, including board of directors and documentation, where necessary
Process health and retirement benefit payments
Assist with grant budgeting and reporting
Assist with annual external audit and the evaluation of internal controls
Recommend adjustments to policies and procedures as necessary and in accordance with legal and regulatory changes
Remotely deposit checks as needed
Manage the storage and retention of financial records
Attend Finance Committee meetings as needed
Perform ad hoc financial analyses and other duties as assigned

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Racial Equity (2%)

Participate in equity-focused staff meetings, team days, retreats, and committees
Support Caldera's annual equity plans in their creation and implementation by giving feedback, serving on the Equity Team, and/or participating in activities

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Required Qualifications:

4+ years of progressive accounting experience
Successful completion of accounting coursework and proven familiarity with advanced accounting functions
Interest in and enthusiasm for nonprofit financial and operational management
Passion for Caldera's mission, social and environmental change, and racial equity
Ability to maintain financial accuracy and confidentiality
Strong attention to detail and highly organized
Ability to travel to Central Oregon 3-4 times annually (mileage reimbursements, carpools, ride shares, or car rentals may be provided where necessary)

Preferred Qualifications:

Degree in accounting, finance, human resources, or other related field
Experience in nonprofit accounting
Knowledge of Aplos or comparable fund accounting software
Knowledge of Paylocity or comparable payroll and HR system
Experience using Google Suite and/or Microsoft Office
Ability to manage a project from inception to completion
Interest in and ability to organize efficient systems
Experience working with diverse teams

Deadline for applications: please apply online by Monday, February 6.PI202075070

Keywords: Caldera Arts, Portland , Accounting Manager, Executive , Portland, Oregon