Roving Community Manager - 2213
Company: Guardian Management
Location: Portland
Posted on: January 26, 2023
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Job Description:
Guardian Management has immediate need for a Roving Community
Manager to join our experienced and committed team!Position
SummaryThis position requires general knowledge of all affordable
property management duties and operations. A Roving Community
Manager's primary role is to ensure that properties assigned meet
all ownership goals and objectives, to enforce Guardian Management
policies and procedures, and to adhere to Fair Housing and Landlord
Tenant Laws, at all times. A Roving Community Manager is
responsible for supervision of other property staff and vendors to
provide outstanding customer service to the residents, maintain
excellent curb appeal, provide well-timed and proactive property
maintenance, safeguard the good financial health and stability of
the property, confirm timely compliance with all government and
property program requirements, and complete all required paperwork
and reports on time. The Roving Community Manager will travel to
affordable sites when personnel vacancies occur or to work on
projects or lease ups of projects.This position operates in
professional office environments. However, Roving Community
Managers spend part of their workday doing tasks away from the
office; such as showing apartments, inspecting the grounds, or
meeting with owners. The Roving Community Manager will also be
required to oversee the work of other Guardian employees assigned
to the properties they are assigned. This role routinely uses
standard office equipment such as computers, phones, photocopiers,
filing cabinets and fax machines. Our employees are regularly
required to use internet programs, Microsoft Office programs, Adobe
Acrobat, email, recruitment and property management software, as
well as training and time-keeping programs in the daily operation
of the site or sites under their purview.Schedule: 40 hrs/week,
Monday - Friday.Compensation: $28.84-31.25/hr DOE +
Benefits!Benefits: Medical/Vision/Prescription Insurance, Dental
Insurance, Medical/Dependent Care FSA, Life/AD&D Insurance,
Employer-matched 401-K, PTO, Paid Holidays, Employee Assistance
Program.Qualification RequirementsThe requirements listed below are
representative, but not exclusive of the knowledge, skill and/or
ability required.High school diploma or GED.At least one year of
experience managing a multi-family community.At least one year of
experience working in affordable housing (such as HUD, RD, or Tax
Credit).Excellent attention to detail and organizational
skills.Strong mathematical skills and basic understanding of
property budgets and financial accounting.Ability to speak, read
and write in English.Ability to communicate effectively and in a
timely manner; both verbally and in writing.Able to complete
company training requirements for this position within
pre-determined deadlines and attend other training sessions as
required.Available to travel up to 60 miles to work at projects
in/around the Portland Metro area.Essential FunctionsTo perform
this job successfully, an individual must be able to perform each
essential duty satisfactorily with or without reasonable
accommodations.Represent Guardian in a positive and professional
manner at all times.Act as the company's primary coordinator to
assure that the company's efforts fully meet and exceed property
management obligations.Manage all property operations in compliance
with all local, state, and federal laws (Fair Housing, Landlord
Tenant Laws, OSHA, etc.).Under the direction of the Director of
Operations or Portfolio Managers, assist in the development of
operating income/expense budgets and capital budgets that reflect
the owner's objectives for operating the property, cash flow
requirements and leasing strategy.Analyze and report monthly
financial statements including operating variances from budget,
cash management and strategies for collection of receivables in a
timely manner.Administer budgets, review and analyze operations,
and recommend corrective actions needed to maximize efficiency,
owner and resident satisfaction, and profitability to Portfolio
Manager.Ensure that the property operates in compliance with the
affordable program requirements applicable to the property.Complete
resident income certifications and recertifications in a timely and
accurate manner in order to maintain compliance with program
funding and regulatory agency requirements.Coordinate collection
and documentation of all revenues following lease obligations of
tenants and Guardian's policies on accounts receivable.Follow
confidentiality guidelines for all resident, property, owner, and
Guardian information at all times.Direct the day-to-day activities
of other property staff. Develop, hire, discharge, evaluate
performance, coach and discipline staff with direction from
Portfolio Manager and Corporate HR Department.Accurately record
time worked, adhere to time keeping guidelines including approving
site staff time records on a daily basis.Administer leasing efforts
including reviewing tenant billings, analyzing lease clauses,
preparing vacancy reports, enforcing tenant compliance and
performing landlord obligations.Identify leasing prospects and
occasionally respond to routine leasing inquiries.Collect
delinquent accounts according to legal guidelines and communicate
with accounting department to ensure accuracy of rent roll and
accounts receivable.Work with Portfolio Manager to identify, engage
and supervise property vendors.Approve invoices for all
goods/services required to maintain the property's upkeep to
company and owner standards and in accordance with property's
budget.Liaison with corporate departments to provide a team
approach to the management of the property.Establish and maintain
collaborative working relationships between departments and with
coworkers. Prepare and lead all site staff meetings, including
monthly safety meetings, and document meeting minutes to submit to
the corporate office.Constantly strive for improvements in work
process and results to better meet resident needs, ownership goals
and objectives, and company standards and expectations.Other duties
as assigned by the Portfolio Manager.Essential Functions
(Continued)The following responsibilities may be shared with
properties' Maintenance staff when applicable:Coordinate requests
for repairs and maintenance, regularly inspect property and vacant
apartments.Keep accurate records of property systems such as
conditions including roof, HVAC, fire prevention/extinguishing
systems, sprinklers, elevators, hazardous materials and conditions
(i.e. asbestos and lead paint) and utilities.Bid work for property
improvement, as needed and as directed by Portfolio
Manager.Participate in all property inspections by preparing
documentation, answering questions, and touring the property with
the inspector.Develop and maintain a system/plan for emergency
services available to staff and residents both during and outside
business hours.Guardian - Company DescriptionGuardian is a
developer, owner, and operator of multifamily properties, providing
innovative real estate solutions dedicated to community and housing
for all. Based in the Pacific Northwest, our customer-focused team
is committed to supporting and lifting the communities we serve.
Since 2002, Guardian has developed or acquired 11,000 multifamily
units and 350,000 square feet of commercial space. With more than
350 team members, our management portfolio consists of 110
communities across four states.The Guardian Experience - Our
PeopleProperty Management is our strength. People have always been
our passion. Our team is, and has always been, actively engaged in
superior real estate management and enhancing the communities in
which we live and work. In this economy, companies come and go. As
a third-generation, family owned firm, Guardian's growth and
stability has evolved the company into a leading Pacific Northwest
real estate management and investment firm.Guardian OffersIn
addition to competitive salaries, 401(k), Paid Time Off and paid
Holidays, we offer a culture in which individuals work and
participate in collaborative team environments and are encouraged
to continue to grow both professionally and personally.AAP/EEO
StatementThis institution is an equal opportunity provider and
employer.If you wish to file a Civil Rights program complaint of
discrimination, complete the USDA Program Discrimination Complaint
Form, found online at , or at any USDA office, or call to request
the form. You may also write a letter containing all of the
information requested in the form. Send your completed complaint
form or letter to us by mail at U.S. Department of Agriculture,
Director, Office of Adjudication, 1400 Independence Avenue, S.W.,
Washington, D.C. , or by fax at .
Keywords: Guardian Management, Portland , Roving Community Manager - 2213, Executive , Portland, Oregon
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