Administrative Assistant - Care Management
Company: Legacy Health
Location: Portland
Posted on: May 27, 2023
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Job Description:
Beside our exceptional medical and administrative leaders stand
assistants with superb tact, judgment and communication skills.
They handle confidential and sensitive information, interact with
all levels of hospital staff and coordinate a variety of department
activities. If you possess these skills and want to join our
mission of making life better for others, we invite you to consider
this position.
The Administrative Assistant provides confidential, complex and
diversified support to Vice President(s), Director(s) or Medical
Director(s) to relieve him or her of administrative detail. This
involves exposure to confidential and sensitive information
requiring considerable use of tact, diplomacy, discretion and
judgment.
Administrative support for Director(s)/Medical Director(s)/Vice
President(s)
Maintains the calendar of the Director(s)/Medical Director(s)/Vice
President(s), makes appointments, schedules and organizes meeting
arrangements to make optimal use of his or her time.
Makes travel arrangements for Director(s)/Medical Director(s)/VP(s)
and professional staff.
Attends meetings to take detailed minutes. May delegate
responsibilities from meetings to departmental staff.
Handles confidential or sensitive information pertinent to the
department's operation.
Develops, maintains, and archives Policy/Procedure as necessary for
dept.
Correspondence and reports produced, organized and distributed
according to department and operating unit needs.
Types/processes and transcribes routine and complex reports, forms,
and correspondence, including the use of technical and medical
terminology, from notes or dictation.
Composes specialized and sensitive correspondence and reports.
Operates standard office equipment such as typewriter, personal
computer, facsimile, copier, adding machine, and multi-line
telephone.
Operates both standard and highly specialized personal computer
software such as desktop publishing, specialized graphics,
spreadsheet, calendaring and project management software.
Edits documents for grammar, punctuation, etc.
Department records, files and logs maintained in a complete,
current and accessible manner.
Files, retrieves, reviews, responds to and distributes documents
and/or correspondence which may be complex and confidential.
Analyzes departmental data usually from a single source using
routine data gathering and analytical procedures.
May be responsible to prepare and audit payroll data in L-time or
timesheets/timecards if applicable.
Monitors and audits department budget.
Facilitate communication between department members and with other
customers to help meet management's objectives.
Communicates departmental information to customers regarding
department operations.
Coordination of the work of other clerical and support staff
according to department needs.
Coordinates, trains, guides, and oversees the work of other
department clerical personnel.
Coordinates department activities within the scope of this
position.
Experience:
Five years experience in an administrative support role requiring
discretion, judgment and performance of a wide range of
secretarial/admin support functions is required.
Hospital or healthcare experience preferred.
Skills:
Demonstrated sixty words per minute keyboarding skill, advanced
word processing skills, budget skills and the ability to organize
and work independently.
Working knowledge of / ability to create presentations (charts,
graphs of data, etc.) using computer software programs (i.e. Excel,
PowerPoint, etc.)
Ability to transcribe reports, forms, and correspondence, including
the use of technical and medical terminology, from longhand or
dictation.
Ability to compose specialized or sensitive correspondence and
reports.
Ability to edit documents for grammar, punctuation, etc.
Effective positive human relations skills including tact,
diplomacy, and ability to work with all levels of staff and
leadership.
LEGACY'S VALUES IN ACTION:
Follows guidelines set forth in Legacy's Values in Action
Equal Opportunity Employer/Vet/Disabled
Posting Title: Administrative Assistant - Care Management
Job Req #: 23-31819
Budgeted Hours Per Week: 40
FTE for each opening (not total FTE across all openings for
multiple openings). If less than 1.0 please enter leading 0 before
the decimal, e.g. 0.2: 1.00
Job_Commensurate with Experience: USD $25.31/Hr. - USD
$36.18/Hr.
FLSA Status: Non-Exempt
Union: Non-union
Work Days: Mon-Fri, no weekends
Shift Start Time (HH:MM AM or PM): 08:00 am
Shift End Time (HH:MM AM or PM): 16:30pm
External Company Name: Legacy Health
External Company URL: https://www.legacyhealth.org/
Street: 1919 NW Lovejoy
Keywords: Legacy Health, Portland , Administrative Assistant - Care Management, Executive , Portland, Oregon
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