PortlandRecruiter Since 2001
the smart solution for Portland jobs

Office Assistant- Outpatient Rehab Clinic

Company: Legacy Health
Location: Tualatin
Posted on: April 10, 2021

Job Description:

Office Assistant- Outpatient Rehab Clinic

US-OR-Tualatin

Job ID: 21-16710Type: Part Time - BenefittedMeridian Park Medical Ctr campus

Overview

The Legacy mission is about making lives better for others. Every member of our team - from clinical to clerical team - embodies that mission. If you believe that your clerical and communication skills can be a vital component of the Legacy mission, you may be perfect for our team.

This role provides complex and diversified clerical and office support that requires advanced administrative skills and knowledge. Duties will vary depending on working environment (clinical vs. nonclinical). Responsibilities may include typing, transcription, file management, scheduling procedures and/or meetings, physician billing, ordering supplies and operation of office equipment. Work is generally performed independently requiring judgment and problem-solving skills under limited supervision. May assist with orientation of new personnel. May register patients in absence of or as backup to Admitting. May act as a resource person for employees regarding staffing and payroll issues.

This position is in the Outpatient Rehab Clinic.

Responsibilities

PRIMARY ADMINISTRATIVE SUPPORT :
Report generation, file management, operation of office equipment.
Produces, organizes and distributes correspondence and reports according to department and operating unit needs.
Types/processes and transcribes routine and complex reports, forms, and correspondence, including the use of technical and medical terminology when necessary, from notes or dictation.
Composes routine correspondence and reports under general department guidelines.
Edits documents for grammar, punctuation, etc. Responsible for file management. Maintains department records, files and logs in a complete, current and accessible manner. Respond to requests for records and locates previous medical records as needed.
Files, retrieves, reviews, responds to and distributes documents and/or correspondence that may be complex and time-sensitive.
Operates standard office equipment such as personal computer, facsimile, copier, postage machine and multi-line telephone.
Operates both standard and highly specialized personal computer software such as desktop publishing, specialized graphics, spreadsheet, calendar and project management software.
ALTERNATIVE ADMINISTRATIVE SUPPORT :
May assist with ordering, L-timekeeping, billing and data collection as appropriate.
May be assigned to analyze departmental data usually from a single source using routine data gathering and analytical procedures.
May perform medical transcription.
May order supplies for department.
May monitor and audit department budget.
May prepare monthly billing and input patient charges into the system.
May reconcile daily books.
May participate in department CQI activities, data collection and typing of reports as requested.
May serve as L-time timekeeper. Handles any problems with staff paychecks by contacting the appropriate party (Payroll, Human Resources, etc.). Works with confidential information.
COORDINATION :
Coordinates workflow for the department. May include independently scheduling meetings and/or procedures.
Creates schedule types and work patterns as needed. Loads varying data into system about personnel, budget and staff coverage.
Coordinates the workflow of clerical support personnel.
Coordinates department activities within the limited scope of the position.
Organizes and schedules meetings within the department or with other medical staff and contracted vendors or between physicians and other departments.
Reports, files, logs and schedules information accurately and completely.
May be responsible to maintain calendars, make appointments and meeting arrangements for departmental staff or manager.
May make routine travel arrangements for departmental professional staff and manager.
Attends and reports on meetings in the functional work area.
Recommends department procedures and any changes to management.
Works with other departments as needed, and notifies appropriate parties of their assigned cases, changes in their schedules, etc.
Enters into the computer system any pertinent information needed for the procedure. Independently enters data as needed; may include daily patient/procedure data.
JOB KNOWLEDGE/JOB SKILLS
Technical, management and/or physician support is provided skillfully to maintain efficient and reliable workflow.
Maintains knowledge of department procedures.
Facilitates communication between department members and with other customers to help meet management's objectives.
Independently initiates required reports. Maintains confidentiality.
Anticipates the need to enhance skills and develops innovative responses to changes in the working environment.
Takes the initiative to maintain and improve job skills.
Performs all assigned duties accurately and effectively.
PRIORITIZATION OF WORK
Organizes and prioritizes daily workload and manages time to maximize efficiency.
Anticipates critical workload times and high volume periods.
Organizes time to deal with peak volume periods efficiently.
Handles multiple tasks simultaneously in a confident and proficient manner.
PROFESSIONAL BEHAVIOR:
Maintain the respect and confidence of others, including physicians, customers, patients and coworkers, by exhibiting professional appearance, proper conduct, punctual attendance, dependability and a positive attitude.

Qualifications

EDUCATION:
High school diploma or equivalent.

EXPERIENCE:
Three years in an administrative support role requiring judgment and performance of a wide range of secretarial and/or administrative functions. Knowledge of Microsoft Office Products including Word, Excel and Outlook required. Hospital or healthcare experience preferred.

SKILLS:
Keyboard skills and ability to navigate electronic systems applicable to job functions.
Budget skills and the ability to organize and work independently.
May require ability to transcribe reports, forms, and correspondence, including the use of technical and medical terminology, from longhand or dictation.
Ability to compose routine correspondence and reports.
Ability to edit documents for grammar, punctuation, etc.
Knowledge of departmental policies and procedures.
Time management and organizational skills.
Ability to withstand varying job pressures and effectively prioritize related tasks. Demonstrated interpersonal and effective communication skills that promote cooperation and teamwork.
Ability to work with credibility and effectiveness with medical and administrative staff. Knowledge of payroll and personnel policies and procedures.
Ability to work in a fast-paced environment.
Ability to work with confidential information.
May require demonstrated sixty words per minute keyboarding skill.

LEGACY'S VALUES IN ACTION:
Follows guidelines set forth in Legacy's Values in Action

Equal Opportunity Employer/Vet/Disabled

PI

Keywords: Legacy Health, Portland , Office Assistant- Outpatient Rehab Clinic, Healthcare , Tualatin, Oregon

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Healthcare Jobs


Dental Assistant II - Hospital Credentials Required
Description: JOB TITLE: Dental Assistant II REPORTS TO: Practice Manager FLSA: Non-Exempt Advantage Dental Oral Health Center and its family of affiliated practices Sarrell Dental Eye, Community Dental Care are (more...)
Company: Advantage Dental Oral Health Center
Location: Longview
Posted on: 04/21/2021

Dental Assistant II - Travel Required
Description: JOB TITLE: Dental Assistant II REPORTS TO: Practice Manager FLSA: Non-Exempt Advantage Dental Oral Health Center and its family of affiliated practices Sarrell Dental Eye, Community Dental Care are (more...)
Company: Advantage Dental Oral Health Center
Location: Dallas
Posted on: 04/21/2021

Dental Assistant II
Description: JOB TITLE: Dental Assistant II REPORTS TO: Practice Manager FLSA: Non-Exempt Welcome to Preventistry-- We are revolutionizing oral health for everyone by redefining prevention and care. A more effective (more...)
Company: Advantage Dental Oral Health Center
Location: Saint Helens
Posted on: 04/21/2021


Dental Assistant II - Travel Required
Description: JOB TITLE: Dental Assistant II REPORTS TO: Practice Manager FLSA: Non-Exempt Advantage Dental Oral Health Center and its family of affiliated practices Sarrell Dental Eye, Community Dental Care are (more...)
Company: Advantage Dental Oral Health Center
Location: Sherwood
Posted on: 04/21/2021

Dental Assistant I
Description: JOB TITLE: Dental Assistant I REPORTS TO: Practice Manager FLSA: Non-Exempt Advantage Dental Oral Health Center and its family of affiliated practices Sarrell Dental Eye, Community Dental Care are (more...)
Company: Advantage Dental Oral Health Center
Location: Sublimity
Posted on: 04/21/2021

Dental Assistant
Description: JOB TITLE: Dental Assistant I REPORTS TO: Practice Manager FLSA: Non-Exempt Advantage Dental Oral Health Center and its family of affiliated practices Sarrell Dental Eye, Community Dental Care are (more...)
Company: Advantage Dental Oral Health Center
Location: Beaver
Posted on: 04/21/2021

Dental Assistant
Description: JOB TITLE: Dental Assistant I REPORTS TO: Practice Manager FLSA: Non-Exempt Advantage Dental and affiliate practices are bound by a mission: To improve the oral health of all. Comprised of 80 practices, (more...)
Company: Advantage Dental Oral Health Center
Location: Aurora
Posted on: 04/21/2021

Dental Assistant II
Description: JOB TITLE: Dental Assistant II REPORTS TO: Practice Manager FLSA: Non-Exempt Advantage Dental Oral Health Center and its family of affiliated practices Sarrell Dental Eye, Community Dental Care are (more...)
Company: Advantage Dental Oral Health Center
Location: Keizer
Posted on: 04/21/2021

Dental Assistant
Description: JOB TITLE: Dental Assistant I REPORTS TO: Practice Manager FLSA: Non-Exempt Welcome to Preventistry-- We are revolutionizing oral health for everyone by redefining prevention and care. A more effective (more...)
Company: Advantage Dental Oral Health Center
Location: Warren
Posted on: 04/21/2021

Dental Assistant I
Description: JOB TITLE: Dental Assistant I REPORTS TO: Practice Manager FLSA: Non-Exempt Welcome to Preventistry-- We are revolutionizing oral health for everyone by redefining prevention and care. A more effective (more...)
Company: Advantage Dental Oral Health Center
Location: Dundee
Posted on: 04/21/2021

Log In or Create An Account

Get the latest Oregon jobs by following @recnetOR on Twitter!

Portland RSS job feeds