Office Assistant- Outpatient Rehab Clinic
Company: Legacy Health
Posted on: April 10, 2021
Office Assistant- Outpatient Rehab Clinic
Job ID: 21-16710Type: Part Time - BenefittedMeridian Park Medical
The Legacy mission is about making lives better for others. Every
member of our team - from clinical to clerical team - embodies that
mission. If you believe that your clerical and communication skills
can be a vital component of the Legacy mission, you may be perfect
for our team.
This role provides complex and diversified clerical and office
support that requires advanced administrative skills and knowledge.
Duties will vary depending on working environment (clinical vs.
nonclinical). Responsibilities may include typing, transcription,
file management, scheduling procedures and/or meetings, physician
billing, ordering supplies and operation of office equipment. Work
is generally performed independently requiring judgment and
problem-solving skills under limited supervision. May assist with
orientation of new personnel. May register patients in absence of
or as backup to Admitting. May act as a resource person for
employees regarding staffing and payroll issues.
This position is in the Outpatient Rehab Clinic.
PRIMARY ADMINISTRATIVE SUPPORT :
Report generation, file management, operation of office
Produces, organizes and distributes correspondence and reports
according to department and operating unit needs.
Types/processes and transcribes routine and complex reports, forms,
and correspondence, including the use of technical and medical
terminology when necessary, from notes or dictation.
Composes routine correspondence and reports under general
Edits documents for grammar, punctuation, etc. Responsible for file
management. Maintains department records, files and logs in a
complete, current and accessible manner. Respond to requests for
records and locates previous medical records as needed.
Files, retrieves, reviews, responds to and distributes documents
and/or correspondence that may be complex and time-sensitive.
Operates standard office equipment such as personal computer,
facsimile, copier, postage machine and multi-line telephone.
Operates both standard and highly specialized personal computer
software such as desktop publishing, specialized graphics,
spreadsheet, calendar and project management software.
ALTERNATIVE ADMINISTRATIVE SUPPORT :
May assist with ordering, L-timekeeping, billing and data
collection as appropriate.
May be assigned to analyze departmental data usually from a single
source using routine data gathering and analytical procedures.
May perform medical transcription.
May order supplies for department.
May monitor and audit department budget.
May prepare monthly billing and input patient charges into the
May reconcile daily books.
May participate in department CQI activities, data collection and
typing of reports as requested.
May serve as L-time timekeeper. Handles any problems with staff
paychecks by contacting the appropriate party (Payroll, Human
Resources, etc.). Works with confidential information.
Coordinates workflow for the department. May include independently
scheduling meetings and/or procedures.
Creates schedule types and work patterns as needed. Loads varying
data into system about personnel, budget and staff coverage.
Coordinates the workflow of clerical support personnel.
Coordinates department activities within the limited scope of the
Organizes and schedules meetings within the department or with
other medical staff and contracted vendors or between physicians
and other departments.
Reports, files, logs and schedules information accurately and
May be responsible to maintain calendars, make appointments and
meeting arrangements for departmental staff or manager.
May make routine travel arrangements for departmental professional
staff and manager.
Attends and reports on meetings in the functional work area.
Recommends department procedures and any changes to management.
Works with other departments as needed, and notifies appropriate
parties of their assigned cases, changes in their schedules,
Enters into the computer system any pertinent information needed
for the procedure. Independently enters data as needed; may include
daily patient/procedure data.
JOB KNOWLEDGE/JOB SKILLS
Technical, management and/or physician support is provided
skillfully to maintain efficient and reliable workflow.
Maintains knowledge of department procedures.
Facilitates communication between department members and with other
customers to help meet management's objectives.
Independently initiates required reports. Maintains
Anticipates the need to enhance skills and develops innovative
responses to changes in the working environment.
Takes the initiative to maintain and improve job skills.
Performs all assigned duties accurately and effectively.
PRIORITIZATION OF WORK
Organizes and prioritizes daily workload and manages time to
Anticipates critical workload times and high volume periods.
Organizes time to deal with peak volume periods efficiently.
Handles multiple tasks simultaneously in a confident and proficient
Maintain the respect and confidence of others, including
physicians, customers, patients and coworkers, by exhibiting
professional appearance, proper conduct, punctual attendance,
dependability and a positive attitude.
High school diploma or equivalent.
Three years in an administrative support role requiring judgment
and performance of a wide range of secretarial and/or
administrative functions. Knowledge of Microsoft Office Products
including Word, Excel and Outlook required. Hospital or healthcare
Keyboard skills and ability to navigate electronic systems
applicable to job functions.
Budget skills and the ability to organize and work
May require ability to transcribe reports, forms, and
correspondence, including the use of technical and medical
terminology, from longhand or dictation.
Ability to compose routine correspondence and reports.
Ability to edit documents for grammar, punctuation, etc.
Knowledge of departmental policies and procedures.
Time management and organizational skills.
Ability to withstand varying job pressures and effectively
prioritize related tasks. Demonstrated interpersonal and effective
communication skills that promote cooperation and teamwork.
Ability to work with credibility and effectiveness with medical and
administrative staff. Knowledge of payroll and personnel policies
Ability to work in a fast-paced environment.
Ability to work with confidential information.
May require demonstrated sixty words per minute keyboarding
LEGACY'S VALUES IN ACTION:
Follows guidelines set forth in Legacy's Values in Action
Equal Opportunity Employer/Vet/Disabled
Keywords: Legacy Health, Portland , Office Assistant- Outpatient Rehab Clinic, Healthcare , Tualatin, Oregon
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