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HR Generalist/Payroll & Benefits Administrator

Company: Oregon Equipment Sales LLC
Location: Mcminnville
Posted on: March 31, 2024

Job Description:


    SUMMARY: The HR Generalist/Payroll & Benefits Administrator is responsible for payroll and benefits administration. Responsible for having overall knowledge of all human resource functions and ability to work with outside legal and human resource consultants. Conducts safety and employee benefit meetings. Promotes and maintains the company's values and culture. Provides exceptional communication and service to employees. Sets the example of an engaged employee and supports employee engagement throughout the company.

    ESSENTIAL DUTIES AND RESPONSIBILITIES: Must effectively carry out the essential duties and responsibilities of this position in a manner that consistently demonstrates Oregon Equipment Sales' core values in a positive manner. Other duties may be assigned.


  • Payroll Administration
  • Is the payroll expert. Makes recommendations for payroll related policies. Provides training as needed (i.e. Managers, staff) to ensure compliance and full utilization of tools.
  • Responsible for timely, accurately and compliantly processing semi-monthly payroll. Audit and process payroll documents. Process employee data for new hires, changes, additional earnings, etc.
  • Processes employee Time & Attendance data to payroll and reconcile variances. Approve and release time in the time system.
  • Prepares and maintain employee files, assuring accuracy, compliance and confidentiality.
  • Maintains vacation and sick time records.
  • Develops in depth understanding of payroll software. Create reports on demand.
  • Assists employees in registering for or resetting access to online portal.
  • Responsible for month-end duties including approving HR related invoices and ensuring timely payment, submitting payroll accrual (with management approval) and general ledger reconciliation.
  • Maintains vendor contact for payroll and recruiting and other HR related activities.

    • Benefits Administration
    • As the Employee Benefits expert, administers all employer provided and voluntary benefit programs such as medical, dental, vision, disability and retirement programs
    • Responsible for:
    • Employee On-boarding: Provide in-depth benefit presentation for all new hires during the onboarding process. Distributes enrollment materials and determines eligibility.
    • Employee Service: Assists employees regarding benefits claim issues and plan changes. Responds to benefits inquiries on plan provisions, benefits enrollments and status changes. Enrolls employees with carriers and process life status changes.
    • Vendor Management: Works with HR benefit partners for escalated support needs, including but not limited to: plan design, claims administration and appeals, COBRA, retirement administration, and data integrity.
    • Plan Design: Works with brokers to conduct annual benefits review. Conducts research, analyzes plan options, conducts cost analysis and makes recommendations to Director of HR. Develops census data and solicits insurance quotes. Develops cost control procedures to assure maximum coverage at the least possible cost to company and employee.
    • Data Integrity: Ensures the accuracy of all benefit enrollments and provide vendors with accurate eligibility information. Updates database with new and changing information; ensures accuracy and integrity of information. Responsible for employee benefit file maintenance and storage retention requirements.
    • Employee Leaves: Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities. Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA. Makes recommendations to employee leave policies.
    • Employee Termination: Properly record, track and administer the steps needed to comply with COBRA law and appropriately deliver continuation of employee benefits.
    • Completes annual reporting for employee benefits: ACA, 1099, 401K, Pension, Workers Comp, Unemployment, etc.
    • Coordinates and leads quarterly Trustee meeting for Defined Benefit and 401K Plans. Records and distributes minutes.
    • Completes and submits unemployment requests.
    • Provides benefit support to HR partners (vendors, team members, management).
    • Develop in-depth understanding of all vendor enrollment systems and websites.
    • Create reports on request.


      • Manage Safety compliance for the company; plan and execute safety committees for locations and maintain records in accordance with OSHA regulations.
      • Other duties as assigned.


        Adaptability: Accepts criticism and feedback. Adapts to changes in the work environment. Changes approach or method to best fit the situation. Manages competing demands.

        Communication: Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

        Cooperation: Displays positive outlook and pleasant manner. Establishes and maintains effective relations. Exhibits tact and consideration. Offers assistance and support to co-workers. Works actively to resolve conflicts. Works cooperatively in group situations.

        Conflict Resolution: Confronts difficult situations. Encourages open communications. Keeps emotions under control. Maintains objectivity. Uses negotiation skills to resolve conflicts.

        Judgment: Displays willingness to make decisions. Exhibits sound and accurate judgment. Includes appropriate people in decision-making process. Makes timely decisions. Supports and explains reasoning for decisions.

        Performance Coaching: Defines responsibilities and expectations. Encourages training and development. Gives performance feedback. Motivates for increased results. Recognizes contributions. Sets goals and objectives.


        • High school diploma or GED
        • Typically requires 2-3 years of experience or degree in Business management/ or HR.


          A. The physical effort typically applied in this job includes:

          X Lifting Pulling Reaching Manipulating

          X Carrying Pushing Shoveling X Keying/typing
          • Other (specify)

            B. The following chart refers to lifting, any equivalent effort may be substituted:

            Amount of % of Time Effort is Applied

            Effort Applied Less than 15% 15% to 40% 40% to 70% More than 70%

            Less than 1lb.

            Between 1 & 5 lbs. X

            Between 5 & 25 lbs. X

            Between 25 & 60 lbs.

            More than 60 lbs.

            C. The effort reflected in the above chart is typically applied in the following work positions:

            X Sitting X Standing X Walking
            • Stooping Bending Confined
            • Other (specify)

              Concentrated mental and/or visual attention; the work involves performing complex tasks to very

              close accuracy and quality specifications; or a high degree of hand and eye coordination for

              sustained periods.

            • WORKING CONDITIONS -
              A. Identify the kinds of disagreeable elements incumbent would typically be exposed to in the work area (check all applicable boxes):
              • Dust Dirt X Heat Cold
                X Fumes X Noise Vibration Water
                • Other (specify)

                  B. The statement below best describes the physical surroundings or conditions under which the job is typically performed and the extent of exposure to the disagreeable elements noted above:

                  Work is typically performed under reasonably good working conditions; while exposure to any

                  or all of the above elements may occur, such exposure is generally not present to the extent of

                  being disagreeable.

                • ATTENDANCE -
                  While all employees are expected to comply with company attendance standards, the nature of some positions may require different standards in order to fulfill the essential functions of the job. The HR & Marketing generalist is expected to be available during regular business hours unless otherwise scheduled in a hybrid working environment.

                • SAFETY -
                  All employees are expected to support a safe work environment by performing duties in accordance with acceptable, safe work procedures. This includes but is not limited to: reporting all incidents and accidents to your supervisor within 24 hours; maintain a clean work area in a safe and healthful condition; reporting and whenever possible correcting, unsafe working conditions; operating vehicles while in the course of employment in a safe and lawful manner; and providing assistance to reduce or eliminate workplace hazards.

Keywords: Oregon Equipment Sales LLC, Portland , HR Generalist/Payroll & Benefits Administrator, Human Resources , Mcminnville, Oregon

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