Sr. IP Docketing Specialist - Can be remote

Company: Barack Ferrazzano Kirschbaum & Nagelberg LLP
Location: Portland
Posted on: January 16, 2022

Job Description:

Summary:
The Senior IP Docketing Specialist works with the Intellectual Property team based in the Chicago office. This position is an integral part of a collaborative and dynamic team responsible for timely entry, audit, and ongoing review of IP data, with the primary goal of maintaining the accuracy and integrity of the docketing system. This position will report to the IP Docketing Manager and work with other talented IP Docketing team members, all of whom share a passion for client service and providing highly varied and complex support to our attorneys and paralegals.

DUTIES AND RESPONSIBILITIES:
1. - - - - - -Assist the IP Docketing Manager with daily docketing, proofing other team member's docketing entries, and filing of IP communications (electronic and paper);
2. - - - - - -Assist the IP Docketing Manager with daily docket notifications of hard deadlines;
3. - - - - - -Sort emails delivered to the IP Docketing Department for priority processing;
4. - - - - - -Assist with special IP docketing projects as needed;
5. - - - - - -Create queries from the docketing system and prepare standardized and custom reports in PDF, Word or Excel formats, based on criteria provided by attorneys/paralegals or as requested by clients;
6. - - - - - -Assist the IP Docketing Manager with the intake/transfer of files from clients or prior counsel (including file organization, review, labeling, preparation of lists, reports, etc.);
7. - - - - - -Clean up/update client contact information in IP docketing system and maintain updated client information in the system on an ongoing basis;
8. - - - - - -Annual review and audit of physical files for sending to off-site storage, assembling the files, boxing and labeling same, entering information into the firm's box storage database and updating the IP docketing system accordingly.
9. - - - - - -Assist the IP Docketing Manager with the review of data to ensure the accuracy and integrity of the docket information.
10. - -Consistent and predictable attendance.
11. - -Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
1. - - - - - -Minimum 10 years working in a law firm or corporation handling IP docketing duties (particularly, trademarks and design patents).
2. - - - - - -Strong understanding of trademark law and practice in the United States and internationally.
3. - - - - - -At least a basic understanding of design patent law and practice in the United States and internationally.
4. - - - - - -High School Diploma or equivalent.
5. - - - - - -BA/BS in related field preferred.
6. - - - - - -Working knowledge of CPi or similar docketing system and MS Office including Outlook, Word and Excel.
7. - - - - - -Outstanding verbal and written communication skills.
8. - - - - - -Ability to prioritize and manage time within strict deadlines.
9. - - - - - -Ability to organize work directed by multiple people and communicate conflicts to IP Docketing Manager.
10. - -Extremely detail oriented.
11. - -Highly proficient in time management, organization, planning and prioritization.
12. - -Intellectual curiosity; actively seeks to master new tasks and take on new responsibilities.
13. - -Enthusiasm, a positive attitude, team orientation, self-motivation, and sense of humor is a must.

Keywords: Barack Ferrazzano Kirschbaum & Nagelberg LLP, Portland , Sr. IP Docketing Specialist - Can be remote, Other , Portland, Oregon