Executive Assistant / Project Coordinator, Development Team

Company: Vestas
Location: Portland
Posted on: May 17, 2022

Job Description:

Development Coordinator
US, - Professional - Full-Time - ID: 25118
Operations Support Department
Provides organizational and administrative support of a complex and confidential nature to the VP of Development and Development Leadership team. Engage and work with the development team with a focus on collaboration, knowledge sharing, communications, and fun. Interfaces with high-level internal and external contacts and performs assignments of a sensitive nature requiring a high level of liberty, discretion, and professionalism.
Responsibilities:

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  Provides advanced, diversified, and confidential administrative support and administrative responsibilities for the VP of Development and Development Leadership team.
  
  
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  Prepares correspondence and reports based on project or business milestones and knowledge of company, industry, and audience.
  
  
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  Interfaces with high-level internal and external contacts require considerable discretion and initiative including answering telephone inquiries and communication.
  
  
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  Receives and screens telephone calls and correspondence for the team.
  
  
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  Coordinates meetings, arrange appointments, books travel, plans events, and processes expense reports.
  
  
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  Arranges itineraries for customer and client visits, as well as greeting visitors to the office.
  
  
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  Supervises and caters to internal events requiring refreshments and specific accommodations.
  
  
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  Monitoring and ordering inventory for office and break room supplies
  
  
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  Coordinate with HR for onboarding of department new hires.
  
  
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  Filing and organizing records, invoices, and other important documentation
  
  
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  Handle SAP/Workflow, travel expenses for the leadership team and process PO's within the department.
  
  
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  Submitting work orders and scheduling repairs for general office space and equipment
  
  
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  Work closely with Development Leadership, Public Affairs, and Communications with the goal to improve internal and external communication channels and brand awareness.
  
  
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  Actively taking part in marketing campaigns and organizing meetings and conferences
  
  
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  Developing original copy for social media platforms, websites, and printed advertising materials
  
  
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  Understanding brand guidelines and consistently implementing the brand voice across all channels and marketing materials
  
  
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  Supporting internal communication campaigns to effectively distribute key information
  
  
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  Coordination and support with Public Affairs department and supporting public advocacy materials.
  
  
• Attention on team engagement, collaboration, knowledge sharing, and fun.
  
  Qualifications:
  
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    Bachelor's degree or equivalent.
    
    
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    5-8 years of experience in providing administrative support for the executive level.
    
    
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    High-quality oral and written communication skills, expert proficiency in drafting business correspondence.
    
    
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    Solid computer skills, an expert in all MS Suites office software and SAP.
    
    
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    Good organizational skills.
    
    
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    Effective interpersonal and communication skills, including branding and marketing.
    
    
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    Qualified organizational and attention to detail.
    
    
  • Solution-oriented, professional, diplomatic, able to prioritize, and handle multiple tasks.
    
    Competencies:
    
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      Natural Ability to Work in Teams
      
      
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      High Degree of taking Initiative, Proficiency & Flexibility
      
      
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      Desire to Learn New Skills & Knowledge
      
      
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      Solid Work Ethic, Dependability & Engagement to Team/Company
      
      
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      Personal Desire/Value to Produce Quality Work
      
      
    • Ability to maintain confidentiality
      
      What we offer
      As a member of the Vestas team, we offer an attractive salary and one of the most comprehensive benefits plans in the industry. Among the many amenities, we offer: healthcare; dental; vision; paid time off (PTO); generous 401(k) plan; tuition assistance; and much more
      It is the policy of Vestas to afford equal employment opportunity without regard to age, race, religion, color, gender, or national origin, and to afford equal opportunity to veterans and people with a disability, or any other characteristic protected by federal, state, provincial, or local law. Applicants requiring reasonable accommodation to the application and interview process should notify a representative within the People & Culture department.
      Additional Information
      This position is located in Portland, OR
      CCPA Notice for California Applicants
      About Vestas
      Vestas is the energy industry's global partner on sustainable energy solutions. We design, manufacture, install, and service wind turbines across the globe, and with +136 GW of wind turbines in 84 countries, we have installed more wind power than anyone else.
      Through our industry-leading smart data capabilities and +117 GW of wind turbines under service, we use data to interpret, forecast, and tap into wind resources and deliver best-in-class wind power solutions. Together with our customers, Vestas' more than 29,000 employees are bringing the world sustainable energy solutions to power a bright future.
      Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills and perspectives, and gives everyone equal access to opportunity.
      We invite you to learn more about Vestas by visiting our website at www.vestas.com and following us on our social media channels.

Keywords: Vestas, Portland , Executive Assistant / Project Coordinator, Development Team, Other , Portland, Oregon