Executive Assistant, Ballmer Institute

Company: University of Oregon
Location: Portland
Posted on: May 17, 2022

Job Description:

Executive Assistant, Ballmer Institute Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply=529161=831=en-us) Job no: 529161 Work type: Officer of Administration Location: Portland, OR Categories: Administrative/Office Support Department: The Ballmer Institute for Children's Behavioral Health Appointment Type and Duration: Regular, Ongoing Salary: Starts at $52,000 annually; commensurate with experience Compensation Band: OS-OA06-Fiscal Year 2021-2022 FTE: 1.0 Application Review Begins April 21, 2022; position open until filled Special Instructions to Applicants In addition to your online application, please include:1) A current resume2) A cover letter that clearly articulates how your skill and experience make you an ideal candidate for this position. Department Summary The Ballmer Institute for Children's Behavioral Health is a new Portland-based institute that will provide a bold new approach to addressing the behavioral and mental health care needs of Oregon's children. The Ballmer Institute was made possible by a lead gift of more than $425 million from Connie and Steve Ballmer, co-founders of Ballmer Group Philanthropy.The Ballmer Institute for Children's Behavioral Health at the University of Oregon will be the first of its kind, establishing a new model for behavioral and mental health care, and the most comprehensive effort undertaken by a U.S. university and its partners, creating a new model of care.The Ballmer Institute, the UO will:--- Develop a new level of behavioral health practitioners through new undergraduate degree and certificate programs. The new degree program is subject to state approval.--- Deliver science-based early detection, prevention, and treatment strategies directly into the lives of children and their families.--- Accelerate the discovery and dissemination of new technologies and research informed by clinical context.--- Provide scholarships through a $100 million endowment to graduate a new, diverse and culturally rich workforce prepared to work directly with those in need. Position Summary Joining the Ballmer Institute as it builds out operations is a unique and exciting opportunity to be part of a group that will forge the future of addressing behavioral and mental health care needs for Oregon's children.In this role you will provide high level executive support to the Executive Director and the growing leadership team, which will include managing complex calendars, preparing meeting materials, preparing and editing formal documents for dissemination, arranging travel and managing itineraries, and serving as a confidential resource for sensitive and privileged information.You'll actively participate in advancing the Ballmer Institute's mission with particular attention to the development of unit operations and administrative aspects of external relations. You'll get to coordinate events, manage expenses, and take care of purchasing needs for the expanding staff at the Portland Campus.This position will regularly interact with University leadership, faculty, staff, and students from diverse background while also engaging with internal and external partners. This will require you to perform your work with high levels of sensitivity, confidentiality, and cultural awareness. You will work independently and adapt as needs change, demonstrating sound judgement, dependability, and creative problem solving in a dynamic and changing environment.Although the Ballmer Institute will ultimately be located in North East Portland, current operations will be housed at the existing UO Portland building in Old Town. Minimum Requirements The Ballmer Institute is most interested in finding the best possible candidate for this role and will look broadly at transferrable skills and experience in relation to these minimum qualifications. We encourage candidates to use their application materials to demonstrate how their unique background provides the necessary skills to excel in this role.--- Bachelor's degree OR four years of progressively responsible, applicable work experience (examples could include office management, business administration, event coordination, executive support, etc.)--- Three years of progressively responsible work experience in providing administrative support to leadership level positions Professional Competencies --- Professionalism and the ability to represent an organization in interactions with external audiences from diverse backgrounds and cultures--- A clear commitment to promoting an inclusive work environment.--- Strong attention to detail, excellent organizational skills and consistent follow through on commitments.--- Ability to learn and follow processes and independently and accurately judge when and how to deviate from processes.--- Strong communication skills, both verbally and in writing--- Proficiency with standard office software and technology, including managing electronic calendars and creating/editing documents and spreadsheets.--- Ability to manage multiple tasks and projects and prioritize appropriately. Preferred Qualifications --- Professional work experience in a higher education or non-profit environment--- One year experience in development/fundraising/external relations environment OR overseeing events/project management--- Experience with enterprise-wide information systems (UO examples include Banner, Concur) FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background inquiry.University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:https://coronavirus.uoregon.edu/vaccine.The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination (http://studentlife.uoregon.edu/nondiscrimination) .In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.Advertised: Mar 21, 2022 Pacific Daylight TimeApplications close:

Keywords: University of Oregon, Portland , Executive Assistant, Ballmer Institute, Other , Portland, Oregon