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Executive Assistant

Company: Oregon Institute of Technology
Location: Wilsonville
Posted on: May 16, 2022

Job Description:

Oregon Tech's Wilsonville campus extends the opportunity for qualified candidates to apply for the vacant role of Executive Assistant in the department of Research & Academic Affairs. The Executive Assistant position will provide comprehensive executive administrative and management support to the Vice Provost and leadership at the Portland Metro campus. The position provides high-level administrative support in collaboration with Klamath Falls University offices. The position will assist the Vice Provost and leadership team in the preparation of visits, handling information requests, preparing correspondence, scheduling meetings, planning and reporting support for academic and sponsored programs activities, maintaining accurate website information, providing event management (such as Student Project Symposia, Commencement, Convocation, etc.).
Preferred Qualifications:


  • Experience in higher education or related organization.
  • Excellent interpersonal skills, including diplomacy and tact, and discernment with regards to maintaining a professional environment.
  • Demonstrated ability to foster and maintain harmonious working relations.
  • Demonstrated ability to manage multiple priorities with varying deadlines.
  • Demonstrated ability to interact with a wide range of people, including students, faculty, staff, donors, and other university offices.
  • Strong organizational skills and experience working successfully with diverse constituents and organizations.
  • Ability to work independently and take initiative while contributing to a team environment.
  • Flexibility of schedule and willingness to work occasional evenings and/or weekends

    Additional Requirements:

    • A Bachelor's degree in business administration or other relevant field AND five (5) years of experience supporting executive level administrative operations, budgeting, and planning. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
    • Ability to use at a high level of competency e-mail, word processing, spreadsheet, presentation, electronic calendar, and teleconference software applications.
    • Demonstrated ability to communicate effectively, both orally and in writing.
    • Experience in maintaining a high level of confidentiality.

      Special Instructions to Applicant:
      Initial review of applications will begin on May 31, 2022. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.To apply, visit: https://jobs.oit.edu/postings/4993
      Then, upload the following elements to your application.1. A cover letter indicating how your qualifications and experience have prepared you for this position.2. A resume/curriculum vitae.
      AA/EEO Statement:
      Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resources.

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Keywords: Oregon Institute of Technology, Portland , Executive Assistant, Other , Wilsonville, Oregon

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