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Export Documentation Specialist

Company: Pacific Sea Food
Location: Clackamas
Posted on: June 25, 2022

Job Description:

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We cultivate a work environment that listens to our team members, nurtures potential, embraces diversity, and values innovative thinking. As a leader in the seafood industry, we know that the key to our success is based on the commitment to excellence displayed by our team members.


Responsible for preparing correct and time-sensitive customer documents to clear cargo shipments associated with international trade. Documenting export transactions and following correct regulations ensuring compliance with US and foreign government laws and regulations.

Essential Duties and Responsibilities

Duties include but not limited to:

Be a role model in projecting and applying The Pacific Group Diamond Philosophy (Productivity, Quality, Excellence and Teamwork) and promote teamwork at all times.

Processing export contracts

Preparing documents to letter of credit requirements

Raising invoices

Make sure all documents contain correct info

Prepare book-ins

Arrange trucking

Get info for shipment to cold storages/plants

Make sure inventory dept/accounting dept has copy of commercial invoice & back-up work

Obtains data by reviewing export orders and inventories

Documents exports by preparing bills of lading, export declarations, certificates of origin and related documents

Assistance with phone calls from customers with confirmation of bills

Inventory control

Maintain a clean and orderly material distribution area

Ensure all material transactions, receiving, issues and distributing are completed within established limits

Follow documentation process for specific accounts

Perform other duties, as assigned

The requirements listed below are representative of the qualifications necessary to successfully perform the job.

A. Education and Experience


High school diploma or equivalent.

Minimum of two years related experience or training, or equivalent combination of education and experience.


Previous experience with preparing detailed documents

B. Certificates, Licenses, Registrations or Other Requirements


C. Other Knowledge, Skills or Abilities Required

Proficient in Microsoft office (Word, Excel, Outlook)

Excellent typing accuracy and speed skills

Ability to work in a fast paced atmosphere

Excellent customer service skills

Excellent time-management skills


Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short term disability.

Flexible spending accounts for health flex and dependent care expenses

401(k) Retirement Plan options with generous annual company profit sharing match

Paid time off for all regular FT team members, to include paid sick, vacation and personal time

6 paid holidays

Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members

Product purchase program

Pacific Seafood is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Pacific Sea Food, Portland , Export Documentation Specialist, Other , Clackamas, Oregon

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