Real Estate Executive Assistant

Company: LJ Real Estate
Location: Portland
Posted on: August 7, 2022

Job Description:

We're looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker and clientele, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements. You'll also be responsible for organizing office records and customer data, ordering office equipment, and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you're interested in a fast-paced job with lots of variety, apply today!

Responsibilities:

Serve as a liaison between the managing broker and clientele
Complete elementary bookkeeping tasks for the broker
Oversee the broker's schedules, team meetings, and travel arrangements
Take notes and deliver messages from phone calls, emails, memos or reports to the broker
Execute office management tasks such as systematizing office records, and buying office equipment
--- Show property to qualified buyer. Most of time this will mean having clients in your car and taking them from property to property
--- Be punctual.If meeting a client at a property, the doors should be unlocked and lights turned on prior to client arriving.
--- Ensure follow-up by passing strong prospects to brokers with calls-to-action, dates, complete profile information, sources, and so on.
--- Keep the online dashboards up to date with all information regarding clients. Note all conversations within the dashboard and send all emails through the dashboard.
--- Identify decision makers within targeted leads to begin sales process
--- Collaborate with Principal Brokers to determine necessary strategic sales approaches
--- Track mileage and turn in reports as required
--- Overcome objections of prospective clients.
--- Maintain and expand the databases, enter new client data, and update changes to existing accounts
--- Attend periodic sales training where applicable.
--- Attend every team training meeting and the weekly office trainings.
--- Additional responsibility will include:
--- Preparing CMAs
--- Setting appointments
--- Writing offers
--- Door knocking
--- Circle calling
--- Hosting open houses
--- Sitting inspections
--- Meet appraisers
--- Install/remove lockboxes
--- Coordinate bids with contractor


Qualifications:

Familiar with Microsoft Word, Excel, and Multiple Listing Service
Excellent communication skills and organizational skills
Used to handling private information and meeting hard deadlines
High school diploma required
Prior experience in real estate is a bonus
--- Possess an active Oregon or WA Real Estate License
--- Reside in the Portland, OR metro and have a strong local knowledge
--- Be self-motivated and self-directed, with a positive attitude
--- Have professional telephone etiquette
--- Be highly organized with demonstrated attention to detail
--- Exemplary communication skills, both verbal and written
--- Demonstrated computer proficiency including email, web applications and contact management software. Typing skills a must.
--- Adaptable and highly resourceful; able to work with limited information when necessary
--- Demonstrated ability to convert leads to strong prospects and close deals
--- Strong problem identification and objection resolution skills
--- Able to build and maintain lasting relationships with clients
--- Excellent listening skills
--- Ability to occasionally travel and attend sales trainings, events or exhibits
--- Ability to work individually and as part of a team
--- High level of integrity and work ethic
--- Have four door vehicle that is clean and in good working order

About Company:
For a look in the life at Lovejoy, take a peek at what our agents have to say: https://youtu.be/TtPZppXXEtU

We are a boutique real estate team brokerage. We strive for a positive, fun vibe where our agents want to come into the office. We are all in production and we work hard and play hard. Our clients are primarily individuals of influence and referrals - who you work with matters and we take good care of our customers. We are in the top 1% of Realtors nationwide, join us!

Keywords: LJ Real Estate, Portland , Real Estate Executive Assistant, Other , Portland, Oregon