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Exhibitor Services Representative - Portland, OR

Company: Fern Expo
Location: Portland
Posted on: September 24, 2022

Job Description:

POSITION TITLE: Exhibitor Services Representative - Trade Shows and Events

LOCATION: Portland, OR

TRAVEL: Locally within Oregon/Washington



The Exhibitor Service Representative (ESR) is responsible for providing excellent customer service to all exhibitors before, during, and after the show. This includes preparing all service and product offerings for each show in our order entry systems and assisting exhibitors through the ordering process. In addition, ESRs provide critical event information to exhibitors so that they are prepared to have a successful onsite experience. This position requires some travel to the show site and the ability to work overtime and weekends during peak business periods.


  • Responds to inquiries and requests via phone, email, webchat, and onsite at the event
  • Travel locally to provide onsite exhibitor services at tradeshows
  • Assist exhibitors with orders and questions at the Service Desk at the show site
  • Perform pre-show and post-show duties including but not limited to:
    • Create an online show portal
    • Maintain exhibitor list
    • Preparing and packing all supplies/equipment needed
    • Processing credit card payments
    • Processing orders
    • Providing production reports for Project Manager
    • Customizing move-out notice
    • Ensuring that all files, data, and supplies arrive at the show site in a timely manner
    • Finalizing payments, outbound bills of lading, and closing show
    • Work in conjunction with Project Manager, Freight Representative, Labor Representative, and Account Executive to resolve any issues and ensure all materials and labor are delivered as promised to the exhibitor
    • Process Exhibitor orders, receiving reports, labor orders, display, and graphic rental orders, and bills of lading
    • Perform collection duties
    • Handle customer related issues without direct supervision and escalate issues as necessary
    • Identify opportunities to sell Fern products and services to exhibiting organizations
    • Other duties as assigned
      • Two to four years of customer service experience
      • Strong computer knowledge, with a proficiency in Microsoft Office/365 products, emphasizing Excel, Word, Outlook, and Teams.
      • Ability to learn internal systems (exhibitor portal, graphics system, order system, etc.)
      • Must be willing to work both independently and participate as a team player to achieve departmental and company goals
      • Ability to balance multiple simultaneous tasks in a fast-paced environment
      • Ability to meet deadlines
      • The successful candidate is confident, assertive, flexible, and required to work well under pressure in a time-critical environment.
      • Must be detail-oriented, possessing exceptional organizational skills
      • Excellent customer service skills
      • Exceptional communication (verbal and written) and interpersonal skills
      • Maintain a positive "can-do" attitude Associated topics: associate, call center specialist, clerk, coordinator, internship, phone, product support, service, support, telephone

Keywords: Fern Expo, Portland , Exhibitor Services Representative - Portland, OR, Other , Portland, Oregon

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