Executive Assistant & Board Liaison

Company: Boys and Girls Clubs of Portland
Location: Portland
Posted on: March 19, 2023

Job Description:

BGCP'S mission is to empower all young people, especially those who need us most, to discover their full potential as caring, engaged, responsible community members. BGCP's top priorities are to ensure an inclusive, diverse, and equitable work environment with an uncompromised commitment to safety. We are committed to filtering all policies and practices through an equity-based and trauma-informed care lens. We position ourselves as lifelong learners and seek individuals who have demonstrated dedication to creating safe and nurturing environments. We seek individuals who are dedicated to supporting extraordinary experiences for youth, are exceptional team members, have an investment in our surrounding communities, and are hungry for ongoing personal growth and professional development. Join our dynamic team and be prepared to be challenged, to work hard, and to participate in a vibrant, mission-driven environment. Be prepared to fall in love with the work we do and the youth with whom we are privileged to serve each day. For more information on BGCP and our work visit: http://bgcportland.org/about/ BGCP is currently searching for an Executive Assistant & Board Liaison. Reporting directly to the CEO, the Executive Assistant & Board Liaison functions as a liaison to the Board of Directors and Executive Management Team (EMT) on behalf of the CEO. The Executive Assistant & Board Liaison also manages the administrative office and coordinates special projects initiated and/or driven by the CEO. The Executive Assistant & Board Liaison must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The Executive Assistant & Board Liaison works at the intersection between the CEO, Board of Directors, and all areas of the organization and must exercise good judgment in a variety of situations, display strong written and verbal communication, administrative, and organizational skills, and demonstrate the ability to maintain a realistic balance among multiple priorities. The Executive Assistant & Board Liaison will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Starting salary: 55k-65k/annuallyThis is Hybrid role of onsite days and remote days.(Some travel within the Portland Metro area may be required.) Benefits: Medical, dental, vision and flexible spending account (FSA)100% company-paid benefits such as life insurance, short-term and long-term disability and accidental death & dismemberment. Generous paid time off (PTO) Company-paid holidaysRetirement plans with employer match Roles and Responsibilities:Board Liaison Serves as the CEO's administrative liaison to the Governing Board, Associate Board, & Pacesetters. Coordinates board operations (i.e. calendars, meetings, events, etc.) for Board & Committee meetings. Maintains meeting minutes for general board meetings, finance committee, and governance committee meetings. Assists the CEO in preparation for board and committee meetings (i.e. meeting coordination, visuals and presentations, and meeting packets). Executive Management Team Liaison Participates as an adjunct member of the Executive Management Team. Functions as a catalyst to support the team's effort to stay strategic and high functioning by coordinating schedules, creating meeting agendas, creating visuals and presentations, distributing meeting materials, prioritizing tasks, and coordinating project management efforts. Tracks and manages key projects at the intersection between CEO and EMT (all org. departments); EMT and Senior Management Team (program operations). Supports CEO efforts to center organizational priorities around Future Plan objectives, targets, and outcomes; operationalize Future Plan into day-to-day activities on all levels of the organization (board, admin, and programs). Tracks and manages CEO's CRM matrix (Constituent Relationship Management). Supports CEO and VP of Marketing & Development on executing the overall donor stewardship plan. Supports and coordinates any other special projects initiated and/or driven by the CEO. Office Management Sign documents for CEO. Complete CEO expense reports. Sign VP Time Sheets for CEO. Pick up mail and distribute to appropriate departments. Manage all in-bound office calls; respond to voice messages. Order office supplies. The Ideal Candidate: Demonstrates a growth mindset and the ability to be solution oriented. Demonstrates strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellence paying attention to detail. Demonstrates high level written and verbal communication skills. Demonstrates the ability to be a highly resourceful team-player, with the ability to also be extremely effective independently. Demonstrates a proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrates the highest level of customer service and response.Demonstrates the ability to interface with a Board of Directors and key stakeholders. Demonstrates the ability to prioritize conflicting needs; handle urgent matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Demonstrates the ability to organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety.Demonstrates creativity, skill, and proficiency with synthesizing information toward designing visuals and presentations. Education and Experience Requirements Bachelor's degree preferred.Strong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferably in a non-profit organization. Experience and interest in internal and external communications, partnership development, and fundraising. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms). Proficient with various project management tools and applications. Since the beginning of the COVID-19 pandemic, BGCP has focused on protecting the health of our communities and workforce. The current surge in cases across the state because of the Delta variant and the resulting strain on our regional healthcare system present us with perhaps the steepest challenge of the pandemic so far. As a result, BGCP has, as mandated that as a qualification of employment, all staff must be fully vaccinated against COVID-19 by October 18, 2021, as allowed by law and unless the staff receives a medical or religious exemption. Candidates who receive an offer of BGCP employment must provide proof of vaccination upon hire or submit an exemption request prior to their start date. Being fully vaccinated is a requirement for continued employment. The more vaccinated our organization is, the better we can protect ourselves, our members, our communities and our colleagues.The Application Packet 1. A resume'. 2. A cover letter. The cover letter should address why you are interested in this opportunity and how your qualifications and experiences (both professional and/or lived) will make you a successful candidate for this position. The cover letter should also demonstrate your work experience and how they are related to those shown in the position general requirements. The Selection Process 1. Initial review of minimum qualifications 2. Application materials review 3. Consideration of top candidates 4. Background and reference checks Note: Application information may be used throughout the entire selection process. This process is subject to change without notice. Diversity and Inclusion: At BGCP, we do not just accept difference; we value it and support it to create a culture of dignity and respect for our employees.BGCP is proud to an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law.Under Oregon Law, qualifying veterans may apply for veterans' preference.BGCP gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact BGCP Human Resources in advance to request assistance. PI208373390

Keywords: Boys and Girls Clubs of Portland, Portland , Executive Assistant & Board Liaison, Other , Portland, Oregon