Commercial Property Administrator

Company: CRMG
Location: Portland
Posted on: September 4, 2024

Job Description:

Description:Do you enjoy being the liaison between owners and tenants? Are you interested in taking the next step in your career in Property Management but want to explore commercial further? This might be the position for you! We are looking to hire a customer service-focused and detail-oriented Commercial Property Administrator to join the growing Commercial team.
The Commercial Property Administrator will be responsible for administrative support to the Commercial Property Managers (CPMs) by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondences and creating and maintaining digital filing systems.

Hourly Rate: $25.00-$27.00/hrWork Schedule: FT, Monday-Friday, 8:00 AM-4:30 PMWork Location: 9400 SW Barnes Road, Suite 400, Portland, OR 97225 / 1800 SW First Ave, Suite 220, Portland, OR 97201 Additional Compensation: A monthly $75.00 cellphone stipend and mileage reimbursement for business-related travels.

What we will do for you as the Commercial Property Administrator:The Commercial Property Administrator is eligible for medical benefits first of the month following 30 days of employment.

• Make sure you're covered - Medical, Dental, Vision Insurance, Employer-paid Life Insurance, Employee Paid Voluntary Insurance options, and a Flexible Spending Medical/Dependent Care Savings Account.
• Give you the tools to stay on track for the future - The opportunity to enroll in the 401(k) program with an employer match (Eligible first of the month after 90 days of employment).
• Assistance with work/life balance - Employee Assistance Program (Available to use on your first day!)
• Give you a break - Sick time, Vacation, eight (8) paid Holidays, and your birthday off!
  What you will do as the Commercial Property Administrator:
  • Provide administrative support to all commercial property managers as requested.
  • Coordinate with vendors for work orders, appraisers, assessors, and government inspectors on property visits, and capital projects for a portfolio of commercial properties
  • Manage all property and liability insurance claims including mitigation and repairs.
  • Partner with clients on pricing, building projects, current and planned activities, and tenant problems, and make recommendations to improve the efficiency and profitability of properties.
  • Oversee contracts (including but not limited to janitorial, day porter, and landscaping), and inspect properties to ensure that the level of service is in line with the specifications and expectations of tenants and owner.
  • Ensure spaces are handed over to tenants as required by their lease, including any tenant improvement work and cleaning/upgrades.
  • Set up monthly billing for utilities and other charges as allowed per lease.
  • Issue delinquency notices as allowed per tenant's leases; follow up as needed and if necessary, recommend legal action and/or termination of the lease to the owner.
  • Coordinate with the tenant and owner if there is a request to sublease or assign the lease/space.
  • Ensure that all necessary financial information is received to assist the Owner in evaluating the financial strength of the new subtenant.
  • This job description does not necessarily include all the essential functions that may be assigned to this position, based on the continuing needs of the organization.Requirements: What you will bring as the Commercial Property Administrator:
    • One (1) year of previous customer service and/or administrative assistant experience.
    • Previous Commercial Property Management experience is a plus.
    • Experience with Entrata, Yardi, and Skyline is highly preferred.
    • High School diploma or equivalent.
    • Must be self-motivated, able to work well both as a member of the team and independently, with confidence and flexibility to adapt to changing circumstances.
    • Quick learner, critical thinker, and driven to meet and exceed the expectations of clients.
    • Excellent computer skills using Microsoft 365 and the ability to rapidly learn other company software programs.
    • Excellent written and verbal communication skills.
    • Basic math skills including addition, subtraction, multiplication, division, and percentages.
    • Ability to work effectively with a wide spectrum of people to build relationships with tact and diplomacy.
    • Ability to analyze moderately complex administrative details such as planning, scheduling, reporting, and displaying data.
    • Computer proficient and able to learn company software programs.
    • Awareness and ability to adhere to all landlord/tenant laws, State and Federal Labor Laws, and Fair Housing Laws, and refrain from all illegal discrimination practices.
    • Possess current and valid driver's license, proof of insurance, clean driving record, and reliable transportation.
      About Us
      After more than 50-years in property management, C&R Management Group was acquired by Income Property Management in February 2022. This strategic alliance allows us substantially greater purchasing power with our vendors and suppliers. It also enables us to attract skilled, talented employees seeking a career with a successful and stable organization. We offer those associates a variety of opportunities for growth. Through training and experience, these employees grow with us over time, as many already have, to be excellent property management professionals - the lifeblood of any successful, professional property management organization.
      EEO Statement
      C&R Management Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
      This employer participates in E-Verify. For more information: E-Verify Participation / Right to Work
      PM21
      
      Compensation details: 25-27 Hourly Wage
      
      
      
      PI4ce5df54837d-37248-35465364

Keywords: CRMG, Portland , Commercial Property Administrator, Other , Portland, Oregon