Operations Analyst 2

Company: Motus Recruiting & Staffing
Location: Vancouver
Posted on: January 17, 2020

Job Description:

Position: This Operations Analyst (OA) position is located in the Business Operations, Integrity & Analytics (TPWB) organization. This position will primarily support business operations for planning and executing processes and tools. Organization and Culture: In addition, the group supports the Operations and Commercial Activities programs via budget, tree management and reporting. TPWB works with many organizations to: support development and execution of asset strategies and plans; coordinate capital budget creation, revisions, communications and management; develop the Asset Work Plan, which aligns demand to capacity; provides portfolio, program, project, budget, forecast and spend visibility; and plan and execute process improvements. Successful candidates will have the ability to anticipate and meet the needs of both internal and external customers, deliver high-quality products and services and be committed to continuous improvement. The OA must possess strong communication and facilitation skills, as well as a proven record for navigating amidst ambiguity. Responsibilities: Individually or collaboratively develop/ validate data for the plan/portfolio by working through project workflows, acquiring various data points, and verifying accuracy of information in various systems. Research and analyze internal processes; work with diverse teams to coordinate the development of and write clear, concise procedures to document those processes. Analyze, research, and facilitate solutions and assist management with implementing system enhancements for systems such as, Asset Suite, PeopleSoft, SharePoint, etc. Monitor central email box and coordinate responses for requested information in a timely manner. Prioritize requests based on urgency and critical. Populate, administer, and check data in Asset Suite and PeopleSoft: o Analyze existing processes and data flow. o Determine and propose optimal roles and responsibilities. o Collect data and perform subsequent analysis on trends. o Develop and manage internal SharePoint sites and forms to manage processes and store information. Perform system updates, document creation and review, work order creation, and document management. Prepare analytical reports associated with capital projects and associated work orders based on information from subject matter experts (SMEs), team members, and software programs; analyze data and interpret data trends to management team. Assist with the development, implementation, and tracking of the capital Projects Process. Assist in developing / drafting documentation to demonstrate and maintain repeat ability of processes, facilitate training of new analytical tools, and to support knowledge transfer Develop metrics, such as dashboards and other informational data, and recommend data needed to track performance and measure team successes. Provide and coordinate internal reviews by conducting QA/QC of the project Concept Design Documents, work orders and various databases, validating data accuracy and compiling additional information; identify and document errors and provide feedback of trends to management, stakeholders and customers. Conduct review of current policies and process and participate in the development and execution of improvement initiatives. Provide SharePoint site management and support the SharePoint administrator on various initiatives by providing data and documentation as needed. Provide assistance in preparing presentation materials including PowerPoint presentations. Incorporate data visualizations that can demonstrate business problems, successes, trends, forecasts; suggest recommendations for presentation materials. Attend relevant meetings and job specific training sessions, as requested by management. Prepare meeting reports for manager, SMEs and any other identified staff. As requested, support team meetings and documents meeting decisions. As requested, prepare for, attend, and record meeting minutes for executive and management team meetings. Review Construction Design Project request forms; approve or reject as appropriate. Track process workflows from beginning to end, and proactively identify any potential gaps/delays. Proactively identify action items necessary for teams to progress, and follow up with assigners to track activities. Perform data entry and data quality reviews, data analysis, and run standard and ad-hoc reports. Verify work product adheres to company standards and policies. Maintain and verify that filing system(s), files, emails and records in accordance with compliance requirements. File and disperse documents/letters to appropriate personnel. Maintain all official records in accordance with the Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes. Education Requirements: A degree in the disciplines outlined below is preferred: o With an applicable Bachelor s degree in in Information Technology, Business Systems, Organizational Development (or closely related field), 5+ yrs of experience is required. o With an applicable Associates degree in Business Administration, Management, Accounting, Computer Science (or closely related field), 7+ years of experience is required. o Without an applicable degree, 9+ years of experience is required. Experience should include operations, operations management/analysis, business/process analysis, finance, accounting, data entry, or data analysis and be progressively more technical in nature Requirements: Demonstrated understanding of business management concepts. Advanced working knowledge of MS Office Suite products (Access, Excel, Outlook, PowerPoint, and Word) Intermediate knowledge and experience with SharePoint, sufficient to: create/draft and develop sites, flows, links, libraries, directories, lists and views; edit existing site(s); and provide administration, maintenance and customization activities, perform updates, establish site permissions and a myriad other routine / standard site administration task. Excellent Typing/Keyboarding skills are required (rate and accuracy) Preferred Skills & Experience: 8+ years experience in business operations settings Experience supporting business operations management Additional Information: Valid U.S. Driver s License is required. ** We are unable to accommodate corp to corp candidates ** All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status. - provided by Dice

Keywords: Motus Recruiting & Staffing, Portland , Operations Analyst 2, Professions , Vancouver, Oregon