Before & After School Site Supervisor
Company: CAMP FIRE COLUMBIA
Posted on: August 7, 2022
The Site Supervisor is responsible for supervising and
facilitating Camp Fire Before & After School sequenced, club-style
lessons in after school settings for diverse student populations at
elementary schools in grades K-5. During summer months, the Site
Supervisor is responsible for supporting Summer Day Camp programs
through training, working on-site, performing observations,
traveling on field trips and supply/materials coordination. Other
summer duties include developing school year program materials,
supporting hiring processes, preparing content and locations for
the upcoming school year and assisting with other administrative
duties in collaboration with BAS Multi-Site Managers and the
Department Director to achieve overall program improvement. The
Site Supervisor is responsible helping youth achieve developmental
outcomes program participants in academic enrichment and support
creative arts, active recreation, community building,
community-based learning, social-emotional growth and leadership
activities through a trauma-informed lens while partnering with
district representatives in an ever-changing direct service
climate. Essential Duties & Responsibilities
- This role will come in contact with students, campers,
visitors, vendors and employees. Each of these persons may have
visible and invisible qualities that makes that person unique. This
includes race, gender, age, sexuality, ability, religion, national
origin, gender identity, and other identities. This role requires
sustaining an inclusive and equitable learning and working
environments by having respectful and considerate behavior,
thoughtful and constructive speech to all.
- Overseeing all program operations at site as well as
supervising the planning and teaching of curriculum that promotes
culturally responsive, inclusive, anti-racist learning
- Providing timely feedback to site staff members, conducting
scheduled formal reviews, tracking yearly site training hours, and
creating an environment that is responsive to the communities Camp
Fire is a part of.
- Managing all administrative functions for the site and site
staff including, but not limited to, timecards and edits, handling
registration documents, site financial tracking, supply and
material organization, and budgeting.
- Maintaining Camp Fire values and best practices, licensing
standards and ensures program compliance in alignment with all OCC,
state, federal, and district compliance regulations.
- Organizing all necessary program documents in a way that is
prearranged for easy recall and presentation if needed by Camp Fire
Leadership, OCC licensing, registration records, court cases.
Families, district partners, etc. Job Duties:
- Facilitate programming in an after-school setting while
maintaining safety, compliance, program expectations and behavior
- Maintain organized, on-going records as required by the Camp
Fire office, state of Oregon Office of Child Care, and School
- Allocate monthly budget dollars to program supplies and
materials, maintains financial tracking and record keeping, and
manage task of supply shopping for site.
- Collaborate with the site team, program team, registrar, and
administration regularly for up-to-date information regarding
program participants, changes to schedules, licensing documents,
and registration protocols.
- Submit all weekly and monthly paperwork to the appropriate
outlet according to deadlines. Support site team members in doing
- Work within school policies, rules and expectations and uphold
all confidentiality requirements.
- Develop positive working relationships with program
participants, families and school staff.
- Be a role model for positive youth development practices,
youth-adult partnerships and mentoring.
- Participate in recruitment and retention of program
- Learn to market all in-service and full-day programs regardless
of location of service.
- Participate in outreach to families and coordinate family
- Participate in the development, delivery and facilitation of
all full-day programs.
- Attend Camp Fire meetings and events, including site supervisor
meetings and check-ins with the Multi-Site Coordinator and/or
- Collaborate with community partners, including, but not limited
to, SUN School staff, enrichment program leaders/staff, school
administration and office staff, and district custodial staff.
- Engage in Youth Program Quality Assessment process.
- Assist Multi-site Managers and Department Director with
developing and delivering training for site staff.
- Support the mission, purpose, and leadership of Camp Fire;
project a positive image of Camp Fire.
- Provide clear direction and priorities to direct reports and
supports team members in the development of SMART goals.
- In accordance with HR policies, conducts frequent informal
performance assessment with direct reports, and formal performance
assessment three times annually.
- Ensure availability to key staff for both structured and more
informal, as-needed support and coaching.
- Ensure that high expectations and accountability are balanced
by fun, compassion, understanding and support.
- Lead team-building activities to develop and sustain high staff
satisfaction and morale.
- Attend Camp Fire meetings and events, as schedule and
- Maintain regular and reliable on-site attendance for scheduled
morning and afternoon shifts while also completing tasks and
attending scheduled meetings off site.
- Work collaboratively in a team environment with a spirit of
- Display excellent communication skills required in working with
coworkers, volunteers, parents, and contractors; including the
ability to communicate effectively and remain calm and courteous
- Respectfully takes direction from supervisor.
- Ability to take direction and feedback from team members.
- Other duties as assigned. Supervisory Responsibilities Directly
supervises program teams to meet OCC ratio guidelines. Carry out
supervisory responsibilities while supporting individuals in
accordance with the organization's policies and applicable laws.
Responsibilities include training employees; planning, assigning,
and directing work; appraising performance; lead performance
management and improvement plans; addressing complaints with a
solutions-focused orientation. Relational Skills
- Ability to implement a racial equity lens in the delivery of
youth development programming.
- Culturally responsive with a passion for developing youth to
achieve their full potential.
- Open to receiving feedback and making on-going program
- Ability to prioritize multiple tasks, manage time and stress
levels, and proactively solve problems.
- Ability to lead and motivate others.
- Ability to collaborate as part of a team
- Ability to be flexible, adaptive, responsive, creativity,
energetic, organized, self-motivated, empathetic, and patient.
- a positive role model for youth and adults at all times
- Maintain integrity by following through on responsibilities and
by accepting and abiding by decisions regarding program and policy
in a positive manner.
- Ability to work under pressure and maintain a positive
attitude. Qualifications Ability to perform essential job duties
with or without reasonable accommodation and without posing a
direct threat to the safety or health of employee or others. To
perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Education and/or Experience Bachelor's degree (B.A.) or Master's
degree (M.A) from four -year college or university in the field; or
two to five years related experience and/or training in the field;
or equivalent combination of education and experience. Step 8 or
above on the Oregon Step Registry and/or equivalent
training/experience is required. One or more years working in a
supervisory position. Working knowledge and understanding of youth
development and culturally-responsive programming, including best
practices in racial equity, social justice, mentoring, behavior
management, youth adult partnerships, academic enrichment,
life-skills, and leadership development, and academic enrichment.
Understanding and application of OCC licensing policies and
procedures for managing a licensed child care facility. Previous
experience working in an after-school program environment that
involved solo teaching, outcome-based lesson planning and current
best practices in youth development, and behavior management for
program participants. Language Skills Ability to read and interpret
documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine
reports and correspondence. Ability to speak effectively before
groups of customers or employees of organization. Mathematical
Skills Ability to calculate figures and amounts such as discounts,
interest, commissions, proportions, percentages, area,
circumference, and volume. Ability to apply concepts of basic
algebra and geometry. Computer Skills Ability to use various
applications including database, spreadsheet, report writing,
project management, graphics, word processing, presentation
creation/editing, communicate by e-mail and use scheduling
software. Has basic computer job skills including logging on to
systems, ability to communicate by email, ability to compose
documents, enter database information, create presentations,
download forms, and preserve/backup important data. Understands
that becoming comfortable working with Zoom, Google Meets, other
platforms that will be important when supporting students with
their distance learning assignments. Reasoning Ability Ability to
solve practical problems and deal with a variety of concrete
variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in
written, oral, diagram, or schedule form. Certificates, Licenses,
Registrations: A valid, insurable Driver's License is desired. This
position requires a valid Oregon Food Handler's card, Adult and
Child First Aid & CPR certification and OCC Basic Safety Set
Trainings, plus > 15 hours of approved professional development
trainings per license year. Current enrollment in the Oregon
Central Background Registry. Submission of Oregon STEP registry
application is preferred and required upon hire. Physical Demands
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions. The employee must frequently lift and/or move
up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, peripheral vision, depth
perception and ability to adjust focus. While performing the duties
of this job, the employee is regularly required to use hands to
finger, handle, or feel; reach with hands and arms and talk or
hear. The employee is frequently required to stand, walk, sit and
stoop, kneel, crouch, or crawl. The employee is occasionally
required to climb or balance and taste or smell. The employee will
supervise K-5th grade children and will be required to interact
through frequent walking, standing, sitting at small desks, running
in a field or inside a gym, and navigating a playground, while
observing multiple program participants. Work Environment The work
environment characteristics described here are representative of
those an employee encounters while performing the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions. While performing the duties of this job, the employee is
frequently exposed to outdoor weather conditions. The employee is
occasionally exposed to wet or humid conditions (non-weather) and
extreme heat (non-weather). The noise level in the work environment
is usually moderate to loud depending on the activity/day. The
employee will be required to wear a mask when working as a Site
Supervisor in a district building and follow any changing health
and safety guidelines including, but not limited to, self-report
health checks, hand washing, and potential health exclusions
when/if exposed to a positive or presumptive case of COVID-19. Our
Commitment Camp Fire welcomes and embraces all youth of diverse
cultures, beliefs, experiences, and identities. We are committed to
creating a culturally-responsive, inclusive, and safe environment
for all children, families and staff. Camp Fire Columbia is an
Equal Opportunity Employer. Employment decisions are made without
regard to race, age, religion, color, gender, gender expression and
identification, sexual orientation, national origin, physical or
mental disability, marital or veteran status, or any other
classification protected by law. PI186984229
Keywords: CAMP FIRE COLUMBIA, Portland , Before & After School Site Supervisor, Professions , Portland, Oregon
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