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Benefits Systems Analyst

Company: City County Insurance Services
Location: Wilsonville
Posted on: July 10, 2024

Job Description:

DESCRIPTION

CIS is recruiting for a Benefits Systems Analyst
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Recruitment opened: - - - - -June 23, 2024
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Recruitment closes: - - - - - -July 15, 2024, at noon.
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Salary Range: - - - - - - - - - - -$84,164 to $98,769
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Job Location: -During training it is preferred that you work 3 days per week in our Wilsonville Office and 2 remote days per week from your Oregon residence. After the training period, the number of days in the office can be reduced.
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You must apply using our online application system (governmentjobs.com) to be considered for an interview, and to request Oregon Veterans Preference consideration.
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I am interested; what do I do next? CIS uses a "quick apply" application process, meaning you just need to submit your resume and respond to a few questions. To learn more about the job, and access our Careers page, please go to the link for our online application system (governmentjobs.com):

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General Position Summary:
Assists the Benefits Operations manager with the ongoing operations of the CIS health, life, and other employee programs, activities, products, and partnerships, with a focus on the technical aspects of delivering programs and services to members.
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CIS Offers: Why is CIS a great place to work? Meaningful work that impacts Oregon's communities, job stability, 100% employer-paid retirement plan (Oregon PERS), regular salary increases, 90% of health insurance premium paid by CIS, professional development opportunities, and respect and appreciation for what you do.
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Please come join CIS. As a nationally recognized leader in risk pooling and trust management, our values are integrity, financial strength, expertise, innovation, adaptability, inclusion, and collaboration, which not only benefits local communities, but also delivers a great benefit to you! It is a win-win for everyone. Our average employee tenure is 8 years; whether you are joining our team for two years or 20 years, you will have the opportunity for professional development. We would be honored to have you join our team.


POSITION HIGHLIGHTS/JOB DESCRIPTION

GENERAL POSITION SUMMARY: -
Assists the Benefits Operations manager with the ongoing operations of the CIS health, life, and other employee programs, activities, products, and partnerships, with a focus on the technical aspects of delivering programs and services to members.
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ESSENTIAL FUNCTIONS:
Temporary modifications to provide reasonable accommodations, or transitional work assignments, do not waive any of the essential functions for this position.
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Driver License
The ability to drive is not an essential job function, nor is it related to a business purpose.
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The following information may not be all-inclusive:
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  • Responds to all carriers on weekly eligibility file discrepancies. Generates weekly test eligibility files to ensure appropriate data is being sent to carrier partners.
  • Reconciles monthly carrier administrative fee reports.
  • Assist CIS Benefit Representatives with processing of monthly invoice adjustments entered by member entities.
  • Assists with COBRA and Retiree monthly invoice adjustments.
  • Generates monthly member invoices, reviews prebills and sends final approved invoices.
  • Work with finance department to import monthly invoices into finance system.
  • Assists with creation and management of ad hoc reporting.
  • Reviews all rates entered in the CIS-Connect system for open enrollment, RFC, new employers, and new lines of coverage.
  • Organize and manage the CIS Benefits document storage databases, such as DocLoc, G drive, CIS-Connect. -
  • Back up to the Benefits Operations Manager.
  • Assists the Benefits Operations Manager with managing and resolving CIS-Connect issues.
  • Other special projects and reports as assigned. -
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    EDUCATION, CERTIFICATION, CERTIFICATES, KNOWLEDGE & EXPERIENCE: -
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    Education and experience requirements listed are minimum standards. Other equivalent combinations of education, certifications, training, and experience may be considered.
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    Education: - - - - - - - - -Associate degree
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    Knowledge: - -The position requires knowledge of the principles and practices of employee benefits administration, along with a working knowledge of federal and state laws and rules that influence employee benefits. -The position requires technical ability sufficient to successfully coordinate production and secure transfer of data, and the analytical ability needed to evaluate performance and recommend changes.
    The position also requires the ability to apply interpersonal skills and effective communication techniques needed to build and maintain effective relationships with the staff, CIS members, service providers and other partners. -Strong written communication and negotiation and contract management skills are also required. -The ability to effectively manage time and the ability to use a computer and related software is required.
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    Certificates: - - - - - - - -None
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    Certifications: - - - - - -None
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    Licenses:
    - - - - - - - - - - - - -
    Experience: - -Five or more years of progressive experience in the operational aspects of employee benefits, health care and/or municipal administration.
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    SPECIAL QUALIFICATIONS:
  • CEBS (Certified Employee Benefits Specialist)
  • CGBA (Certified Government Benefits Administrator)
  • Oregon Health/Life Insurance license. -If incumbent does not have the license at time of hire, he or she must acquire it within one year of employment. -
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    NON-ESSENTIAL JOB FUNCTIONS:
    • Other duties as assigned. -
      CIS VALUES
      CIS has identified shared values to guide staff. These values provide the lens through which we expect you to work:
      • Service: -We maintain an unwavering commitment to provide exceptional service, solutions, and support.
      • Stewardship: -We exercise fiscal discipline and safeguard resources with prudence, protection, and care for our members and the communities they serve.
      • Integrity: -We strive for alignment between our actions, words, and values. -We seek consistency in our interactions, behaviors, and decisions.
      • Innovation: -We are forward thinking - embracing fresh ideas and seeking new ways to help our members navigate changes and improve services.
      • Collaboration: -We listen to and work with members and partners. -We engage in cross-departmental teamwork to maintain high productivity and achieve our mutually shared goals.
      • Equity: - We strive to build diverse teams and foster a respectful, inclusive environment where contributions are recognized, authenticity is encouraged - -
        CIS WORK STANDARDS:
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        • Regular attendance and punctuality.
        • Speak and act truthfully.
        • Conduct oneself with integrity, character, and trustworthiness.
        • Exhibit self-control.
        • Detail-oriented.
        • Thorough when completing work tasks.
        • Accept constructive criticism.
        • Calmly and effectively process high stress situations.
        • Reliable, responsible, and dependable.
        • Willingness to take on responsibilities and challenges.
        • Communicate effectively both verbally and in writing with supervisors, managers, coworkers, and other individuals inside and outside CIS.
        • Exhibit professional manner in dealing with others and work to maintain constructive working relationships.
        • Work effectively and relate well with others inside and outside CIS. -
          CIS SUPERVISOR STANDARDS
          • Provide leadership and direction to department staff to provide high quality risk management services consistent with CIS policies, procedures, and standards.
          • Work with department staff on goal setting.
          • Monitor and direct the performance and effectiveness of department staff, contract service providers, and others. Take action to ensure that deficiencies are corrected.
          • Supervise, coach, train and evaluate staff.
          • Monitor and coordinate workload issues for staff. -
          • Make disciplinary and hiring recommendations. -
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            PHYSICAL DEMANDS OF THE POSITION/WORKING CONDITIONS:
            CIS is committed to complying fully with the Americans with Disabilities Act (ADA) and Oregon's Disability Accommodation and Discrimination laws. - We are also committed to ensuring equal opportunity in employment for qualified persons with disabilities. -CIS will make reasonable efforts to accommodate a qualified applicant or employee with a known disability, unless such accommodation creates an undue hardship on CIS' operations, or a safety risk to employee or coworkers, or removes an essential job function. -Employees should request an accommodation as soon as it becomes apparent that a reasonable accommodation may be necessary, to enable the employee to perform the essential duties of a position, or to participate in the employment process. -To discuss an accommodation request, please contact Janie McCollister, CIS' HR Manager.
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            The factors described herein are representative of, but not all-inclusive of, those that must be met by an individual to successfully perform in the position.
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            Physical
            Please contact CIS' HR manager for this information.

            Environment
            Work is performed in a climate-controlled office environment.
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            WORK SCHEDULE:
            CIS has a 37.5-hour workweek. -Unless otherwise approved by the Department Manager and Supervisor, the typical schedule is Monday - Friday falling between the hours of 8:00 a.m. and 5:00 p.m.
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            Frequently work outside of typical office hours, as necessary.
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            The home office for this position is CIS' main Office. - At the discretion of the Executive Director, the home office may be designated as another office.
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            This position includes regular travel to meetings, training, conferences, member meetings, staff events and CIS' Annual Conference; may include two-three nights, overnight travel.


            QUALIFICATIONS

            MINIMUM QUALIFICATIONS
            Education and experience requirements listed are minimum standards. Other equivalent combinations of education, certifications, training, and experience may be considered.
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            Knowledge of, and experience with:
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          • Responding to insurance carriers on weekly eligibility file discrepancies. Generating weekly test eligibility files to ensure appropriate data is being sent to carrier partners.
          • Reconciling monthly carrier administrative fee reports.
          • Assisting with processing of monthly insurance invoice adjustments entered by member entities.
          • Assisting with COBRA and Retiree monthly invoice adjustments.
          • Generating monthly member invoices, reviews prebills and sends final approved invoices.
          • Working with finance department to import monthly invoices into finance system.
          • Assisting with creation and management of ad hoc reporting.
          • Reviewing all rates entered into a software system for open enrollment, request for coverage, new employers, and new lines of coverage.
          • Organizing and managing the document storage databases.
          • Providing back-up to a Benefits Operations Manager.
          • Assisting a Benefits Operations Manager with managing and resolving software issues. -
            EDUCATION, CERTIFICATION, CERTIFICATES, KNOWLEDGE & EXPERIENCE: -
            Education and experience requirements listed are minimum standards. Other equivalent combinations of education, certifications, training, and experience may be considered.
            -
            Education: - - - - - - - - -Associate degree
            -
            Knowledge: - -The position requires knowledge of the principles and practices of employee benefits administration, along with a working knowledge of federal and state laws and rules that influence employee benefits. -The position requires technical ability sufficient to successfully coordinate production and secure transfer of data, and the analytical ability needed to evaluate performance and recommend changes.
            The position also requires the ability to apply interpersonal skills and effective communication techniques needed to build and maintain effective relationships with the staff, CIS members, service providers and other partners. -Strong written communication and negotiation and contract management skills are also required. -The ability to effectively manage time and the ability to use a computer and related software is required.
            Experience: - -Five or more years of progressive experience in the operational aspects of employee benefits, health care and/or municipal administration.
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            SPECIAL QUALIFICATIONS:
            • CEBS (Certified Employee Benefits Specialist)
            • CGBA (Certified Government Benefits Administrator)
            • Oregon Health/Life Insurance license. -If incumbent does not have the license at time of hire, he or she must acquire it within one year of employment.


              I'M INTERESTED; WHAT DO I DO NEXT?

              CIS uses a "quick apply" application process, meaning you just need to submit your resume and respond to a few questions. To learn more about the job, and access our Careers page, please go to the link for our online application system (governmentjobs.com):

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Keywords: City County Insurance Services, Portland , Benefits Systems Analyst, Professions , Wilsonville, Oregon

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