the smart solution for Portland jobs

Office Specialist 1 (Fleet Services)

Company: Clackamas County
Location: Oregon City
Posted on: April 17, 2018

Job Description:

Office Specialist 1 (Fleet Services) CLOSE DATE : This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, April 16, 2018. PAY INFORMATION : Annually: $35,839.28 - $45,083.80Hourly: $17.230423 - $21.674905 BENEFITS : In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions. This is a full time County position represented by the Employees' Association. Employees' Association (EA) Full Time Benefits Learn More About Benefits JOB INTRODUCTION : The Clackamas County's Department of Finance is seeking to fill an Office Specialist 1 within its Fleet Services Division to perform a variety of administrative support activities according to established practice and procedures. Competitive candidates will have the ability to multitask and prioritize work in an ever changing work environment, where daily tasks can often differ from day to day. The incumbent will perform a broad range of duties and functions under general supervision to provide effective office operations according to established guidelines.Required Minimum Qualifications/ Transferrable Skills: At least one year of clerical experience Experience answering 50 or more telephone calls per day At least one year of experience with confidential and time-sensitive materials Beginning proficiency in Microsoft Word Beginning proficiency in Microsoft Excel Must successfully pass a criminal history check which may include national or state fingerprint records check Must possess a valid driver's license and possess and maintain an acceptable driving record throughout the course of employment. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. Learn more about the County's driving policy.Preferred Special Qualifications/ Transferrable Skills: Experience prioritizing work and the ability to do it independently and usually without review by a supervisor Strong experience in multitasking; handling multiple situations at once and accurately tracking the related details At least 2 years experience troubleshooting through problems to find a solution Knowledge of vehicle maintenance and repair and experience using it on the jobFor Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. RESPONSIBILITIES : Duties may include but are not limited to the following: Performs a variety of moderately complex clerical duties and functions to promote and maintain effective program services and procedures; processes data from a variety of documents associated with department reports, provision of client services, client histories, and quantitative or personnel reports; may perform clerical duties or functions of a sensitive or confidential nature. Receives, transfers or refers calls to appropriate sources; provides basic program information and interpretation of office policies relating to department/division services; schedules appointments for clients with appropriate staff member(s); meets and greets the general public and/or clients and directs individuals to appropriate staff; may check in clients for appointments; makes outgoing calls related to services or appointments; refers complex issues to appropriate staff member(s) for assistance. Processes transactions, computes or verifies data, fees, or payments; accurately transmits, screens, or conveys information using proper format, document, and procedures. Composes routine correspondence and proofreads/edits document for grammar, clarity, punctuation and spelling without altering author's intent; updates and maintains spreadsheets, databases, and reports; tracks and logs data for the department, division, and or employees; returns documents to originating person for editing or approval. Sorts, arranges, files, and maintains documents and records; reviews files for completeness and accuracy; updates and purges files according to department/division guidelines. Monitors and gathers information and data in accordance with program requirements; posts records and makes simple adjustments or corrections to records according to direction; may compile and maintain files of data and fiscal information for budgeting and billing purposes; examines data for completeness and accuracy; corrects errors in basic math, names, addresses and other input data; interprets data for proper input to program formats; proofreads reports to verify accuracy of data input. Orders and maintains adequate office supplies; processes personnel, accounting and purchasing information and documents. Provides assistance scheduling and setting up conference rooms for meetings and events. Operates a variety of office equipment with high degree of accuracy, skill, and independent judgment. May train staff related to duties in assigned areas. QUALIFICATIONS : Knowledge of: Modern office practices, procedures and techniques; basic English composition, spelling, grammar, and punctuation; arithmetic and general recordkeeping/bookkeeping processes.Working knowledge of: Office equipment, including computers and software programs.Skill to:Communicate effectively, both orally and in writing; accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; establish and maintain effective working relationships with the public, clients and other staff in a courteous, professional manner; understand and effectively adhere to stated oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; operate office equipment; provide backup services as needed; operate computer software. WORK SCHEDULE : This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. EXPLORE CLACKAMAS COUNTY : Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.Explore Clackamas CountyClackamas County Core ValuesWorking for Clackamas CountyRecreation, Arts & Heritage ABOUT THE DEPARTMENTThe Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the efficient and accountable purchase and maintenance of fleet vehicles, the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces.The Finance Division provides Accounts Payable and Accounts Receivable, Budget management, Grants Accounting, and Payroll services to County departments and component units.The Procurement Division coordinates the acquisition of goods and services for the most efficient and accountable use of public funds.The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property.The Fleet Management Division manages the specification, deployment, maintenance and repair of County motor vehicles and construction equipment, including Sheriff patrol cars, pickups, vans and other light and medium duty vehicles.Learn more about Clackamas County Finance APPLICATION PROCESS : Clackamas County only accepts online applications.Help With Your Application:Application ProcessBrowser and Operating System HintsFrequently Asked QuestionsIf you have any questions or issues you may contact the Department of Human Resources at or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).HOW TO CLAIM VETERAN'S PREFERENCERequest Veterans' PreferenceLearn more about the County's Veterans' PreferenceVISA SPONSORSHIPClackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.EQUAL EMPLOYMENT OPPORTUNITYClackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. Category: Administrative , Keywords: Clerk

Keywords: Clackamas County, Portland, Office Specialist 1 (Fleet Services), Professions, Oregon City, Oregon

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Professions Jobs

CDL A Company Drivers - New Pay Packages&Sign-on Bonus
Description: Class A Drivers Guaranteed Pay, Generous HOME TIME, New Equipment br br GO FIRST CLASS br br Drivers are the backbone of May Trucking Company. We never forget that our success as an organization (more...)
Company: May Trucking
Location: Portland
Posted on: 04/24/2018

Class A CDL Truck Driver - Dedicated - Home Weekly - Toledo to Olympia
Description: HEARTLAND EXPRESS br br Class A CDL Driver - Dedicated Portland br br How does a driving job that gets you home every weekend sound We have
Company: Heartland Express
Location: Beavercreek
Posted on: 04/24/2018

Enjoy Driving? Deliver Food with Grubhub and Earn BIG!
Description: Grubhub, the leading online restaurant ordering service, is coming to the Vancover Were looking for delivery drivers to deliver food from popular local restaurants. All drivers can earn a guaranteed (more...)
Company: GrubHub
Location: Ridgefield
Posted on: 04/24/2018

Uber Driver Partner - Drive anytime, get paid instantly
Description: Drive with Uber and earn money anytime it works for you. Driving is an easy way to earn extra, and it s totally flexible around your schedule. You decide when and how much you drive.What you need to know: (more...)
Company: Uber Driver Partners
Location: Vancouver
Posted on: 04/24/2018

Truck Driver: Dedicated Teams Earn $10,000 Sign On Bonus
Description: US Xpress has great-paying team driving opportunities. Dedicated Teams - earn 50 CPM with a 4,700 minimum mileage guarantee and 10,000 SIGN ON BONUS per team Interested and need a team partner We will (more...)
Company: US Xpress
Location: Wilsonville
Posted on: 04/24/2018

College Internship (Data Support Analyst)
Description: Job DescriptionJob Title: College Internship Data Support Analyst Location: Portland, OR HOW DO YOU WANT TO LAUNCH YOUR CAREER Are you looking for an internship that will give you a great beginning (more...)
Company: comScore, Inc.
Location: Portland
Posted on: 04/24/2018

Journeyman Plumber
Description: Job DescriptionWell established, growing company looking for a hardworking, ambitious team members for full-time positions in a fast-paced
Company: Wolfer's Home Services Inc.
Location: Portland
Posted on: 04/25/2018

Warehouse Workers - Drive for Lyft During Off Hours, Make up
Description: What is Employer br Employer matches drivers with passengers who request rides through the Employer smartphone app. Signing up to be a Employer driver is the perfect opportunity for you to set your (more...)
Company: Lyft
Location: Brush Prairie
Posted on: 04/24/2018

CDL-A (Required) Truck Driver - OTR - Make up to $0.51 cpm!
Description: Over-the-Road truck drivers earn up to 0.46 per mile starting pay with a weekly performance pay up to 0.04 per mile and choose from different home time options in this new long haul configuration. (more...)
Company: Schneider
Location: Scappoose
Posted on: 04/25/2018

Inbound travel consultant
Description: Assisting Inbound Business Customers with their Corporate Travel Bookings. Must be professional and have previous international travel booking experience. We are the number one contact center and client (more...)
Company: MHR
Location: Gresham
Posted on: 04/24/2018

Log In or Create An Account


Forgot password?

Find us on Facebook

Find us on LinkedIn

Get the latest Oregon jobs by following @recnetOR on Twitter!

Portland RSS job feeds