Join CoHo Services as a Client Service Representative
Company: North Pacific Management
Location: Portland
Posted on: February 1, 2025
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Job Description:
Are you a people-person with a passion for creating exceptional
experiences? Do you thrive in fast-paced environments and enjoy
being the welcoming face of an organization? If you have a knack
for multitasking and a heart for hospitality, CoHo Services wants
you on our team! We're looking for a Client Service Representative
who excels in delivering outstanding front desk and administrative
support while making every client and visitor feel valued and
appreciated.Position Summary: The Client Service Representative is
responsible for delivering outstanding front desk and
administrative support to ensure the smooth daily operations of the
office. This position includes managing multi-line phones,
welcoming clients and visitors, maintaining office supplies,
assisting with conference room preparations, and completing various
administrative tasks. Opening and closing duties are also
required.Hours:Monday to Friday: 8 AM - 5 PMSome fluctuation in
hours depending on events, staff meetings, etc.Essential
Functions:Answer Phones: Serve as the first point of contact for
incoming calls, providing a pleasant and professional demeanor
while efficiently routing calls.Client and Visitor Reception: Greet
all clients and visitors with eye contact and a welcoming attitude.
Assist with basic requests as needed.Mail and Package Management:
Handle incoming and outgoing mail, sort and distribute accurately,
and log packages. Notify clients of deliveries.Conference Room
Support: Assist in booking, setting up, and cleaning conference
rooms. Provide additional services as requested (e.g., technical
setup, water, and coffee).Office Maintenance: Restock supplies
(e.g., coffee, paper, toner) and maintain cleanliness of common
areas, including the reception desk, kitchen, and conference
rooms.Data Entry and Billing: Track and log services rendered, such
as postage, copies, and notary fees, for accurate billing
records.Social Media and Marketing: Support marketing efforts by
helping with social media updates, mailers, and other promotional
tasks.Qualifications:High school diploma preferred; additional
education or certifications in office administration is
advantageous.Strong communication skills, both verbal and
written.Proficiency in Microsoft Office (Word, Excel, PowerPoint)
and familiarity with social media platforms.Highly organized,
detail-oriented, and able to multitask effectively.Physical
Requirements:Sitting: 6-8 hoursReaching/Grasping: 3-6
hoursStanding/Walking: 1-3 hoursPushing/Pulling: 1-3
hoursLifting/Carrying (up to 20 lbs.): 1-3
hoursCrouching/Bending/Stooping: Up to 1 hourClimbing Stairs: Up to
1 hourWhy work for us?Competitive Company Benefits for Full Time
Employees - 4 Medical plans to choose from through Kaiser
Permanente and Aetna, a Dental plan through SunLife Financial, and
a Vision plan through SunLife Financial using the VSP network.A
Retirement plan through the company sponsored 401k plan which
includes a company matchCompany paid Life Insurance and Accidental
Death and Dismemberment coverage for Full Time EmployeesLocal
Discounts at our other properties - We work with properties all
over the Portland Metro area, as a member of our team you have the
opportunity to receive special discounts some of our properties
(discounts on parking, meals, staycations and fitness/racquet
facilities)Paid Time Off (Paid sick time for all employees, PTO for
Full Time Employees)Great EAP Benefits, day one! - As a member of
our team you will have access to an array of benefits and resources
starting on your first day, including 3 Free Counseling Sessions,
Access to Gym Memberships & On Demand Fitness Class Discounts Free
Confidential Legal Advice and so much more!**We are an equal
opportunity employer, and all qualified applicants will be
considered for all positions without regard to race, color,
religion, creed, gender, national origin, age, disability, marital
or veteran status, sexual orientation, or any other legally
protected status.Compensation details: 18.5-18.5 Hourly
WagePIbaf24d47e240-25660-36539543
Keywords: North Pacific Management, Portland , Join CoHo Services as a Client Service Representative, Sales , Portland, Oregon
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