Accounts Payable Specialist-Construction

Company: Seasons Living
Location: Lake Oswego
Posted on: February 16, 2020

Job Description:

Accounts Payable Specialist - Construction--(Lake Oswego, OR)Compensation: DOEEmployment Type: part-timeSummary:We are currently looking for an Accounts Payable Specialist to become part of our small construction team. The ideal candidate will be very organized, detail oriented and able to focus in a fast-paced environment. The AP Specialist will work directly under the supervision of the Controller. We are looking for someone who takes pride in and ownership of their work and enjoys working in the construction industry.Education and Experience Requirements:---------------- Minimum 3 years verifiable working experience in Accounts Payable and as office support in a construction or contracting environment.---------------- Experience with job costing is highly desirable.Knowledge, Skills, and Abilities required:---------------- The ability to read and write, speak and understand English fluently.---------------- Strong communication skills.---------------- High school diploma---------------- Working knowledge of basic accounting skills, two semesters college level accounting course work is desirable.---------------- A professional demeanor---------------- Customer service abilities that exceeds our internal and external vendors & customers expectations.---------------- Good working knowledge of normal construction industry practices including joint check procedures and retention procedures---------------- Proficiency in the use of common office equipment (e.g. calculators, computers, FAX machines, copiers, etc.) and common software (Outlook, Word, Excel, etc..) as well as an ability to learn and use different software as required.---------------- Ability to work independentlyThe list of primary responsibilities includes, but is not limited to the following:---------------- Process and input all vendor invoices into the accounting software on a daily basis insuring that they are accurately posted to the correct job and cost code, with the source document(s) digitally attached.---------------- Maintain a good working relationship with all vendors, keeping them informed of the progress of payments.---------------- Reconcile all monthly statements from vendors and request copies of any missing invoices and process those promptly.---------------- Maintain bookkeeping files (vendor and job) files---------------- Perform daily tasks including copying, filing, mailing, updating schedules and creating forms/spreadsheets.---------------- Receive, code, and distribute AP/Subcontractor invoices for approval.---------------- Enter AP/Subcontractor invoices, as well as overhead bills into Sage 100 Contractor---------------- Prepare check runs as directed---------------- Collect and Distribute 1099/W9s.---------------- Track, send and collect lien waivers.---------------- Available work hours are from 9am 3pm, Mondays through Wednesdays and Fridays. We are in the process of implementing Sage 100 Contractor so we will have more hours available to start with and then the hours should settle down, but that will vary based on workload.---------------- Experience with Sage 100 Contractor not essential, we will train the right person, but a willingness and aptitude to learn is essential. Prior experience with a mid-level accounting system will be helpful to you.

Keywords: Seasons Living, Portland , Accounts Payable Specialist-Construction, Professions , Lake Oswego, Oregon